Full Transcript

Thank you. [transcription gap] Thank you, Heather. Any speakers? Any speakers?

Did they put on an application first? This is a public hearing. You have to come up, give your name and address, and then you can use the microphone, please. My name is Alicia Medecino. My address is 545 Main Road, Riverhead, New York. I own the property that is exactly east of the site, and I don't really have any objection to the cafe being, is this a public property? Is this the owner? Yes. Okay. Alicia. How do you remember? I really have no objection to the cafe being put up there because it is a rural corridor, as you are probably very well aware. My home is an 1860 Victorian. I have a bed and breakfast permit there, but I don't operate a bed and breakfast. I'm also an attorney. So what I'm concerned, I did look at the site plan briefly. I am concerned about this fully wooded lot, and it is exactly, very, very close to where my house is. So, like right next to my driveway. I'm directly behind it. Right. Okay. Excuse me, sir. You have to speak into my microphone because this has to go on the record. So if you want, you're welcome to speak. So go up there with her? No, just let the young lady speak and then you can follow up. Well, I'll just say that he just asked if I'm directly behind the lot, and I answered that yes, I am. But thank you. So I see that he's going to have a stockade fence and there's going to be Green Arbor, which I assume are green giants. And I would like him to speak to that as far as how high those green giants are expected to grow and what height that they'll be put in at. I mean, you could get them in all different sizes. Obviously, I have a line of green giants that I just put in between me and the deli, which is also next door to my lot. I have one acre. This lot is a point four acre lot. It's a relatively small lot from what he's considering doing with all that parking. So I'm a little concerned about there being cars going back and forth. But if there's a proper buffer, which it seems like that's the plan, then I'm generally okay with the concept of this. I am wondering whether there's going to be liquor license there. It is directly across from the elementary school. It is a highly traveled road, but there's a lot of children there, especially before and after. It is a very difficult corner in general to make your, if you're driving east westward on the main road, making your left on 10th Street. I have no clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear [transcription gap] clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear about the idea of having a parking lot behind the Arborvitae, but I don't know that he has a choice because the parking on Edgar is bad. Even when people are parking just to go to the deli, it's all the way up the road. And certainly when school is in, people are parking on the road all the way up the road. So I want him to have adequate parking, and certainly you probably have requirements as to what the parking has to be there anyway, as far as how many spots he has to have for the capacity that he's considering. And I believe it's a 40 seat capacity that he's considering. So I'm hoping that the parking won't become a problem as well as the traffic. And of course with the kids. So those are my three concerns. I do want to know whether there's a liquor license. I do want to know about how high those Arborvitae are going to be. That's going to be a buffer between my house and the construction site. And also about whether the traffic and parking issue is going to be a problem. So I hope that he can address that. And I'd like to know his name as well. You can probably address the tree sizes now. Do you know the calipers? So I would say for an Arborvitae, an eight foot height, depending on the variety, they can get pretty tall. It really depends on the species. Sometimes they can get up to 15 feet tall. We're really not there yet. I know this is the first meeting, and I appreciate obviously that I did have to get notified, and I wanted to be notified. I want to be able to continue to attend. I want to attend the meetings if necessary, and deal directly with my neighbor. Because like I said, I'm generally on board with this. It's nice to have a cafe nearby in addition to the other things that we have. And also with the expediter, or I don't know if she's an expediter or the Arborvitae. I'm a planner for the planning department, so I'm just reviewing the application and capacity of the town. I don't represent the applicant. Okay. Thank you. So I know that you're not there yet, but for those Arborvitae to be put in at a larger ... Oh, okay. ... height to begin with, and also to be able to go up as high as possible as a buffer. So I appreciate that. Thank you very much. Thank you very much. Any other speakers? Good afternoon, everyone. My name's Lou Evers. That's my wife, Charlene Kane Evers, right here. We are owners of Meeting House Deli. We have been owners there for 21 years. I'm not even saying ... Oh, okay. Okay. I'm not going to say anything negative about people trying to put this cafe in there. They are not going to affect our business one iota at all. I just want to let you guys know that this is going to have to be sidewalks put in, everything. That is a very bad corner, especially as ... I forgot her name. I'm sorry. ... mentioned about the school bus time for pickups and drop-offs. It's very dangerous. With the added parking ... Actually, the loss of the parking. We fight every day with people coming to the school using our parking lot as their parking lot for the school. It's very hectic. It's very dangerous. There's people trying to cut around school buses. We get people ripping through our parking lot at 30 miles an hour, almost mowing down customers constantly. I don't see a huge problem with the cafe yet. I don't know how popular it's going to be, but these things have to be considered. They really do. I'm not familiar with the process here. We just want to say we really want you guys to consider this closely with the safety of the public right there on the corner. Thank you very much. Thank you. Any other speakers? Hi. My name is Jasmine Coroman, 591 Main Road, Aquebog. Just briefly touching on what they said as well. I am a concerned parent. My kids go to Aquebog. We live right on the main road. We've seen people go through the deli and cut. Right now, we have teachers parking on Edgar. We lost parking spots at school for busing. I haven't read the plan. I'm sorry. I'm not really up to speed with all of that. I'm worried about children coming in and out. If anyone has been there, even the last few days, they can see. The backup for school goes all the way up. I'm not sure if that's true. [transcription gap] and if we have people trying to come in to get coffee like we see even at the deli cars are getting impatient and cutting through we have kids walking I have to walk to school because my kids don't get busing and that safety and then parents are gonna park in the parking lot I see it at the deli all the time they're getting their sick kid they're running in there is no parking anywhere else and just signage are we gonna have a big sign where the school's just gonna be looking at it are there's a crosswalk right there is there a sidewalk that's gonna get put in will there still be parking for parents and staff members to be there so there was just a lot of questions talking with the school today and other parents that we just were unaware of we just noticed the sign maybe a few days ago with school being in session so thank you well thank you we're at the very very beginning of the process and the board is also very concerned about the well-being of the children has anyone come around school time I don't know understand the process but is anyone there to kind of see how traffic flows are or kids coming in and out or walking around is that a part of the process we will look at that staff will also look at that but we're all local we're pretty much familiar with what's going on okay and if I could just comment the the the the the the the crosswalk currently goes to nowhere there's no sidewalk there so I you know we discussed this the board we they would be putting in a sidewalk because right now the crosswalk yes it stands it's it's an unsafe condition I mean there's supposed to be no parking on the east side of Edgar Avenue that's a town code between 7 a.m. and 3 p.m. when school is in session so that's why everybody parks on the west side and there's no signs there yeah so I mean that that's something that we can bring up to the highway superintendent as well but yes there's going to be a lot of traffic there there's going to be a lot of traffic to be a sidewalk installed. I will note there's no sidewalk going up to where meeting house is and the purpose of Hamlet Center is to make it pedestrian friendly so we want to make sure that any incoming development as a safe as it can be. So something for the board to further consider. Very good. Thank you. Thank you. Anybody else? Matt we have any zoomers? Anybody else? Okay. Good evening I'm Robert Boxell 486 Main Road in Aquebaugh. So I have concerns just again about the safety of the children etc. Edgar Avenue is a secondary road. There is no shoulder. So now that area is dominated by parents dropping off their kids and school teachers and other school personnel parking on the road. There is no provision in the site plan that I've seen for a left-hand turning lane. I'm not sure how one would be put in there given that there isn't any shoulder. The proposed site is no more than 220 feet from the intersection of Main Road and Edgar Avenue. On any given morning by the time that backs up in the main road it would be between 8 o'clock and 9 o'clock. I'm not sure if that's a good thing. I'm not sure if that's a good thing. It would be daunting. So my concerns are to make sure that provisions are met that allow for some type of egress and excess to that location without encumbering the safety of the children. That's really the main thoughts that I have on the thing. My other thoughts are I don't know exactly what the offering is of the restaurant. What the hours of operation will be. One other person spoke about whether or not it would be licensed or not. I presume that's a non-starter given its location to the school. But is it going to be takeout? Takeout is going to be day and night during the school hours. People coming in and out which is going to create an additional traffic burden coming out of the facility. Outside of that, I don't really have any objections. Just think that these things need to be thought through and remedied accordingly. Thank you, Chef. Thank you. I don't know if the owner of the property wanted to come up and sort of elaborate on this. I don't know if the owner of the property wanted to come up and sort of elaborate on the possible hours of operation and what the menu is going to be. You're more than welcome if you like. Yeah, absolutely. Hi, I'm Dan Lisigorski. I'm the property owner currently. Everybody. Basically, the Where do you live, sir? Where do I live? 1009 Reeves Avenue, Riverhead. Thank you. So I'm a Riverhead resident. I've been for a long time. My daughters both graduated Riverhead High School. Long time resident. Long time resident. Thank you. Thank you. I'm a local Long Island person. Grew up in Manorville, so I'm very local. I own a roofing siding company. I was more or less doing this as just something to help provide more of a healthy option of food and things like that to the community because we really don't have much in Riverhead. And I've always said I wish I had something to go to. So it's not really ... I'm not really doing this to turn a big profit or make a big change in my business. I just do this because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because I do so because landscaping goes i mean i know you've um had expressed concerns about that um we could go as foot as as big as a 10-foot arborvitae if you wanted to i mean i'm totally open to that i do landscape design too and everything so i totally understand uh having a proper buffer is important i'm sure you don't want to look at us you know and everything else and have your area you know disrupted so um was there any other questions sure just address the board okay sorry i don't know who i'm talking to it was my first time up here so yeah pretty much that's that's the layout you know like we're just trying to do it more as a experimental giving back to the community thing it's it's not going to be any food that's similar to meeting house although i've grown up eating at meeting house and uh you guys even did my uh catered my daughter's uh graduation party and everything else so i mean you know like i said i know people that work there um and uh i'm not trying to impede on your environment or anything like that um we're going to be more vegan vegetarian actually and stuff like that so we're not going to be similar in that context at all but i i think that's it pretty much thank you do you know at this point one question one quick question do you have an idea at this point what your hours of operation would be oh yeah the hours of operations so we would be primarily um breakfast uh lunch so we would we would close around four o'clock yeah yeah okay so basically seven to four essentially something like that and that's it um so i think that's it um i think that's it um i think that's clear so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so so by ivy and everything else. It's very overgrown, so a lot of it's already damaged. And a lot of it's actually scrub-brushed. There's not actually a lot of big vegetation. The majority of the bigger trees are actually right on the front line where I would have to put that sidewalk in. So I would even try and manipulate the sidewalk to even maybe keep those two big oaks in the front if I could. I will note we did discuss this because the Planning Commission, they found it to be a matter for local determination, but they brought up the existing vegetation. And as the board knows, I'm a big fan of trying to maintain good native vegetation if we can. But it sounds like the property owner has given consideration to that. And then just to chime in, as far as SLA is concerned, this property would be subject to the 200-foot rule. The Alcoholic Beverage Control Law prohibits certain licenses from being issued if the location's within 200 feet of a school, a church. And SLA, does refer all of the license applications to the town attorney's office and they get reviewed. Yeah, we brought that up last time. I mean, just for the board's knowledge, I'm looking on Suffolk County GIS. That parcel looks like it was basically completely cleared of any vegetation back in 2001. So anything that is there on site is less than 20 years old. It's not significant old growth. Yeah. Is that for an application, do you think? Is that for an application? No, I'm just, I have no idea. I'm just looking at historical aerials. And I mean, that was completely devoid of any vegetation. So I don't know if there was a house there or something. But in 2001, that was completely cleared.

Gentlemen, anything else? Can we close the public hearing? Second. For Atrium Cafe? Moved and second. All in favor? Aye. Aye. Motion carries. All right, moving on to public hearing number two, Escoda américana, drive-thru restaurant, with Heather. One moment.

One moment. Hello again. For the record, Heather Trojanowski, planner for the town of Riverhead. This is a public hearing for a site plan application seeking approval to convert an existing 4,268-square-foot restaurant into two separate tenancies. One will be for a Qdoba drive-thru restaurant, the other for an unspecified sit-down restaurant, and they will be constructing two additions for cooler boxes, 215 and 107 square feet, respectively, along with site improvements including facade renovations, parking lot and paving improvements, site lighting and landscaping. The subject property is located at 949 Old Country Road in Riverhead. More particularly identified is Suffolk County Tax Map No. 600-108-2. The subject property is located at 949 Old Country Road in Riverhead. More particularly identified is Suffolk County Tax Map No. 600-108-2. The subject property is located at 949 Old Country Road in Riverhead. More particularly identified is Suffolk County Tax Map No. 600-108-2. The subject property is located at 949 Old Country Road in Riverhead. More particularly identified is Suffolk County Tax Map No. 600-108-2. The subject property is located at 949 Old Country Road in Riverhead. The one that's going is on the west side. That's correct. We're providing two handicap stalls in accordance with the code. They have quite a distance to walk to get to the queue restaurant. Yes, but they are the closest accessible spaces, which is in accordance with the ADA code. You need to locate them where they can be met at the 2% slope and that they're the closest accessible stall. We feel that that's very appropriate. We have a crosswalk as well as a handicap ramp and then get them onto the sidewalk quickly. The count in terms of the handicap is also in compliance with New York State building code. The project will also consist of a replacement of the existing grease trap with a little bit of a larger capacity one. The current one was undersized considering we're reducing seats. That'll be an improvement and a benefit to the Riverhead Sewer District to minimize grease impact. We're also providing a tremendous amount of landscaping around the building and the property as well as some new street trees in the front, evergreens around the trash enclosure as well as some nice shade trees and deciduous trees throughout the parking lot. We did meet with the ARB last week. We received a preliminary approval. They had a minor comment about an uplight that's part of a decorative element at the corner of the building. That will be eliminated. We're also looking at some of the other options that we've made and our architect who is on Zoom if there's any questions relating to the building is looking into other options with downlighting. They also requested some sample materials which we're putting together to send over to ARB. Where is the sewer connection? The sewer connection is over on the west side. The grease trap is on the west side of the building and then it enters into a large structure which has a pump. It's force-maned. It goes out towards Roanoke Avenue. Thank you. [transcription gap] Thank you. [transcription gap] Thank you. [transcription gap] I apologize, I just want to state for the record, Jacqueline Peranto, Key Civil Engineering, 664 Bluepoint Road, Holtzville, New York. So, a question for you. If we look to the left of this, on this drawing here, we see that one darker vehicle is in there. I guess that's the kiosk to order, is that correct? No, the kiosk to order is right around the, I would say, the southeast corner of the building. I think the mouse, yep. Thank you, Matt. Okay. So, what is that? Clearance bar. That's a clearance bar, like a height bar. Okay. So, you don't have... And a question for you. So, the pickup would be down around where we see the figure nine, correct? The window, the pickup window is all the way on the top right, the last car, the first car is at the pickup window. Okay. What is the height of that concrete wall? It's only about two feet. So, it's a little bit lower. Okay. So, it's a little bit lower. It's a little bit of a curb wall. Okay. So, my question is, and we see it so much so often lately, I'm not a fast food guy, I'll be honest with you, but my grandchildren are, and they don't have something ready. So, what they do is they tell you to go park, and then they bring it out to the car. How do we address something like that happening here? Well, the employee would need to exit out of the front door. So, at that point, they're able to walk around that aisle. They'll head to the parking system, so they'll head to the middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle [transcription gap] middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle [transcription gap] middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle middle But I'm talking about the traffic backup. If the product or if the food isn't ready at the time the person gets to the window, they'd be asked to pull around and park and then an employee would bring them their food. They wouldn't hold up the line. Is there a designated area that they're going to be directed to? There is not a stall with a sign on it telling them where to go. The idea is that there would be an available space for them to pull in. The likelihood of it being full is. Okay. So they would be directed to pull around to the right to await the delivery? Correct. There's a total of 10 cars in our queue, which is very good for a fast food drive. This is a new concept for Qdoba, having a drive-through. Yeah, let me know the last time we asked that question. One of the questions I have. I know you're not in favor of getting rid of the two-way traffic. I'm just saying on the west side, if you enter on the main road heading west and then heading south, you already have a traffic going to make an order for food. And then the two-way traffic would almost interfere with that. If that area could only be one way. Because I spent quite a bit of time looking at the other drive-throughs in the town of Riverhead. It's one way completely around. I don't mind a double, both ways on the south and the southeast. But just that one area where the cars are coming into order. I did look at that. If it could be one way. Sure. I did provide an alternate site plan showing angled parking along the western property line. And it doesn't even have to be angled. Because then you would have plenty of room. If it was just one way. You know what I mean? I find that drivers get confused when it's one way and 90 degree. I find that you're going to have somebody going the other direction. I mean, if it's the board's desire to just put one arrow instead of the two and keep our layout as such, I don't really. Only because all the other fast foods in Riverhead have them. Yeah. I would support one way with angled parking because it's a visual connection for a driver that they're going in that right direction. That it's one way in that fashion. When we do that, we lose parking and require us to go to the zoning board for a parking variance, which isn't. But also, many of the angled parking doesn't start until the queue starts. So you can. You're looking at the alternate layout with the angle? No, no. I'm saying the other restaurants, the other fast food restaurants in the town of Riverhead. They do have. [transcription gap] east corner of the building kind of by the cooler box okay that's right so it that's what I thought it was mm-hmm on our plan here we have that darker vehicle almost at the end there it says so water it's just you pick up excuse me it says what a pickup at that point I'm sorry I'm not seeing what you do there's a big queue like a painted queue on the pavement it's written on there so there's water pick up that's what I that's what's confusing how can you want to be picked up clear in far it's it's the pavement marking so it's like come into this lane to order and to pick up It's just their standard word instead of it saying drive-through. It says order pickup. It's like oh literally On the pavement, that's what happens in that way. Yeah Yeah, it looks like it's on top of it, but it's actually under the car Do we know who the owner of the fences? Yes. Thank you for bringing that up I did actually spoke to August Grover as well The neighbor so it he confirmed it's our fence. So I spoke with my client. He's willing he's happy to either Place the fence or repair it got hip August had told us it got hit by a snowplow. So yeah Yeah, he said if he replaces it is there objection to a white PVC fence being put up along Yeah, I think there probably would be an objection to that. Okay, at least from my point of view Okay, super for a chain link with the round vinyl slash similar It's existing you have co-owners of that fence because half of its on your property and half it's on mr Grover's property if you look at the survey Yes, according to Grover it was installed by our property owner Why it's located the way it is I am so But mr. Grover would be happy if our client fixed it or replaced it in kind. Okay So if it was yeah If it was replaced is the desire of the board to put back the chain link with the brown vinyl slats. I Just don't think we're in favor of the white PVC. You know, they crack when you put snow against them You know, okay so [transcription gap] so [transcription gap] so so sent an email that I forward to all of you saying that he would you know grant permission for them to come on his property to remove the fence but you know he he is very much in favor of that southerly cross-access so from a planning standpoint if they could it could be left open so if the fence is going to be removed at that point and not replaced I think that would be fine because eventually when that property comes in to be developed we're going to require a reciprocal cross-access and it's going to be improved sure there was an issue on the KFC property where they had just beyond the that curbing that you see on the southwestern portion of the site plan beyond that property line there's a similar future cross-access that's you know it was partially improved on KFC side and they went and they put a fence across it and there were issues between that property owner and mr. Grover because it was technically a violation so I just wouldn't want to see a fence you know that's a good point I think that's a good point I think that's a good point it might not be a permanent structure because it could be removed but you know putting a new fence or replacing the fence if it's just going to be removed again down the road well we've been seeing site plans from him for 25 years so it doesn't mean it's going to happen tomorrow I personally would like to see the fence because there's cars back there now parked and I just don't want to see you turn into a wild wild west good fences make good neighbors and it would be nice clean appearance and they're very easy to remove or put a gate in later on I just want to see that as a permanent structure because it's going to be removed again down the road just my thought what he was saying I agree with that I agree yeah if the fence goes in it'd be a privacy fence so you can't see what's behind the building and maybe you have a survey done and I was gonna say I think doing you know putting the new a new fence in conjunction with a surveyor would help in terms of where it lands along the property line right have it on Cordoba's property mm-hmm I have a question on I have a question on the pavement you plan to slurry seal or new pavement um there's a large areas that are new pavement so the rest of the area will probably be a mill and overlay well so I asked the question last time you were here Jack about the blacktop curbing on the on the west side I checked with a couple of contractors the only time they use them is to deter water to a drain so you're asking about clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear to speak any zoomers met just my architect miss that's August grovers on to I don't know if he wants to okay anybody else from the audience staff board members anything else you know that's good one other thing jack on the on the those back area parking the trees are you guys gonna trim the trees up yeah they're really yeah yeah we'll clean the underbrush and like lower branches because they've now become important parking spots yeah I'll move we close the public hearing second moving in second may we have a vote please all in favor aye aye aye motion carries thank you thank you all right now we need Greg and we're gonna move on to the Diaz and Lakeside Trail Court plot line modification

Justin could we just get the eye in the sky please all right thank you zoom out a little bit there we go thank you go back zoom out a little more thank you all right thank you good evening board members for the record Greg Bergman senior planner with the Riverhead Planning Department this is a public hearing on a lot line modification application which is seeking approval to change the boundary line between two existing properties and transfer a two thousand five hundred and sixty square foot portion of property to the property that is currently in use and appropriate area of property from a manufactured home park to the owner of an adjacent single-family residence the action is a type two action pursuant to secret with no further environmental review required the two parcels identified as Suffolk County tax map numbers 600 a dash 126 dash 2-37 which is located at seven one eight Roanoke Avenue and 600 dash 126 dash 2-43 which has a address listed of seven twenty five East Avenue extension it is located in the vicinity of Roanoke Avenue and Pulaski Street when you come off of Pulaski Street onto Roanoke it's what looks like a single-family driveway it actually is a right-of-way right now that connects from Roanoke Avenue through to East Avenue extension what they're seeking to do is take basically that flag portion of the mobile home park like I said two thousand five hundred and sixty square feet and assemble it to the existing single-family residential parcel in terms of conformity with zoning the single-family residence is located in the professional business zoning use district and the manufactured home park is located in the residence a 40 zoning use district both districts require a minimum lot size of 40,000 square feet the manufactured home park is sixty five thousand six hundred and eighty nine square feet in size and the single-family residential parcel is eight thousand three hundred forty nine square feet I'm sorry eight thousand yes three hundred and forty nine square feet in size the lot the proposed lot line modification and the conveyance of the two thousand five hundred and sixty square foot parcel would bring the single-family residents closer to conformance with the zoning district so they don't need any zoning Board of Appeals relief regarding the young it's called young Street the right-of-way that connects through from Roanoke to East Avenue there are currently two owners who have interest in that right-of-way one is located at one young Street which is directly behind mr. and mrs. Diaz's home the other is three young Street since this application has come in a few years ago mr. and mrs. Diaz have taken title to one young Street and they have received documentation from the owner of three young Street and that owner has agreed to basically abandon the use of that right-of-way I did note in the report that they do the owner of three young Street still needs to maintain an interest in that right-of-way just to the extent that they can get out to the East Avenue extension they basically forfeit their rights west of their property to get out to Roanoke and that can be handled through documentation that will be reviewed by the town attorney's office beyond that we did get an updated contract of sale from the trailer court saying that the terms of the contract were still in effect we did get comments from the fire marshal when this application was first reviewed basically the fire marshal's office doesn't want to lose any type of access through there in the event of emergency so they just recommended that the right-of-way shall not be obstructed and maintained accessible this can be accomplished with a security gate with just a simple Knox lock that the fire department would have access to in the event that they need to get you know ambulance fire truck back there Suffolk County Planning Commission reviewed the action it is a matter for local determination town engineer had no comments they will need Health Department approval before they can file the map but beyond that that's the long and short of it as you see on the map I just highlighted in orange the portion of land that right now belongs to the mobile home park that would be now transferred to mr. and mrs. Diaz's property so she's clear she's clear she's clear she's clear she's clear she's clear she's clear she's clear she's clear she's clear she's clear she's clear she's clear she's [transcription gap] emergency services can get from Roanoke to East Avenue extension anybody for the audience like to comment before we close the public hearing I just want to say that whenever I go by that house I always notice your landscaping you did a beautiful job yeah you're welcome all right I'll move the whole move to close the public hearing for Diaz and Lakeside trailer court line modification so moved second moved in second and may we have a vote all in favor all right and I vote aye the motion carries all right thank you everybody let's move into discussion items number one is the Greenview Inn facade room renovations Heather

this should be a fairly quick discussion the plans everybody see this is a site plane application for the Greenview Inn all of you are probably aware of its location 1433 West Main Street in River head more particularly identified a Sub américani tax cut number 605 19 dash 2949 and if anyone's seen the site recently they did already start the facade work the applicant has already paid the double fee which was a condition in the draft resolution I have before the board today so they're seeking to make facade changes to the head head head changes to the existing motel building known as the Greenview Inn there they removed all the exterior finishes and they will be replacing with gray and black metal cladding and they're also proposing a new roofed over canopy at the front entrance I will note this property was before the zoning board and ARB because they are replacing their monument signs they did get approval for that and I think they might already have building permits for the replacement of the monument signs so this facelift is in conjunction with you know that project as well the ARB did review this at their meeting in August they wanted some additional information on the the exterior finishes so they will have to go back at the end of September and get approval from the ARB so the planning board I have an administrative approval resolution on would be subject to ARB approval and that's that's really it in a nutshell unless your board has specific landscaping being improved or you know so that's one thing that the ARB asked for is to beef up the landscaping you know they have the two monument signs at the entrances or to sort of fill that in so that will be part of them going back to the ARB Matt could probably elaborate on that he's the liaison to that board but that's really where the project scope is limited to they do have an existing building permit because they're making some interior renovations and it you know again they started the exterior work without the benefit of site plan approval so the site plan B has been doubled. I have a friend that's close to them and they went in there and they said the rooms and they were fabulous and now any kind of tours should be happy to stay there so it'd be nice to get the outside. To match the inside yeah absolutely. Obviously if they're looking to replace the sign that's on the building that would be subject to a separate building permit and also ARB. approval again they they already have approval for the new monument signs but if that if the large sign that's shown on the plan is proposed they'll have to come in separately so this planning board approval would not apply to that just for the facade changes. Heather, the dumpsters in front are only for construction purposes right? I believe so I mean it looks like on the the west side they have some venting around that so that might be an existing dumpster location the property it has a letter pre-existing use for the motel so over the years they've had alterations I don't know if they ever formally came in for any sort of site plan approval maybe in the 70s they did a oh I'm sorry 1967 for an addition to the motel but since then they haven't done an incredible amount of any sort of exterior renovations where they would come before the planning board I think the last thing on file is they they demolished the in-ground pool that was in the back so it's been it's been a while since they made any changes with this renovation are they required to upgrade their fire codes and alarm code like yes so all of the interior work that they're doing in addition to commercial building permits they need approval from the fire marshal's office so fire construction permits again if they're looking to do any modifications to the existing fire alarm system or any sort of fire system they need to be approved by the fire marshal's office so fire construction permits again if they're looking to do any modifications to the existing fire alarm system or any sort of fire site safety features those are approved through the fire marshal's office as well do you know the height of the overhangs I mean can they get a fire truck under there it looks it's hard to tell on the plans actually because I think the the measurement that they're showing on the elevation is just for that section of planning but that's something I can look at obviously the fire marshals you know if they're doing interior construction the fire marshals have already looked at it okay that was my question just to go a little step further and they where is the interior construction permit at this point that I'd have to check with the building department on I just know that some of these answers because the you know the the fire department would have to be you know yeah I just know that they they have one I don't know you know the inspection status or you know where they're at as far as you know the plans are concerned but I can confer with the building department if you would like me to do that this review is strictly for the outside I mean I think you know I'm not trying to preempt them but I think make sure that you can get a fire truck back yeah yeah it's something I can ask I would think that if the fire marshals you know prior to issuing their construction permits if they had you know any sort of concerns they would have addressed it okay anything else okay let's move on to rib head Mazda with Matt Charters

everyone can just introduce themselves for the record Tom Liam from the red Mazda Matt Baxter from the red Mazda Mike Lewis from WFC architects Dan Heberano with Peaceable Engineering you guys all know me right Matt Charters super proud of town of Riverhead good all right I'll breeze through my staff report here pretty straightforward new Mazda dealership if everyone's familiar with the location this is behind Riverhead Ford and Riverhead GMC we have an application for a site plan proposes to construct a 21,914 square gross sorry square foot gross to our area car dealership with service area moving off street parking landscaping and site drainage and other related site improvements at 1423 Old Country Road in Riverhead

this is a about a ten and a half acre site currently improved with two buildings that you see here this is GMC and Ford and the attached service garage over there on the south side of 58 in the BC zoning use district we do have a hefty site plan set which I'm sure you've all reviewed by now going on to the second page of an aerial the property it does have road frontage on 58 as well as on Pulaski Street if the board recalls I want to say probably about ten years ago the applicant came in for after our car storage in the back drainage which still exists in terms of secret this is a type type one action because there's more than 50 parking spaces so that requires mandatory coordinated review with involved agencies I just have a draft resolution on tonight to classify the action as type one and initiate that coordinated review with the water district sewer district highway department DPW because it's a county road the health department planning commission and the DEC in terms of the BC zoning use district it does largely comply with the purpose intent which I include in the staff report dealerships for a new motor vehicle and boat sales are permitted use within the zone within the staff report there's only compliance chart there were a couple identified pre-existing conditions one that does not comply with the zoning its code is the 35 foot buffer that's along 58 the road frontage and Pulaski Street there's supposed to be a 35 foot unoccupied landscaped area as you can see on the plan on the western side it's about 17 feet eastern side it's a little a little bit more dense at 32 and then down on Pulaski it's close so it just needs a little tweaking and then also it doesn't comply with the 10 feet setback for parking for the existing stalls if you recall this is a little on the side of Lowe's but that's the spaces here in terms of the landscaping plan the contiguous landscape area does comply with the it exceeds the 5% required by town code they have 8.5% it's also known on the plan 10.9% of the parking areas landscape which exceeds the 10% required by code the only thing that was included we do require you know the orchard style parking throughout the parking area not really any trees go that they're throughout the parking area understand this is car dealership on your flowers you got branches there are trees varieties that are more columnar so I think that's happened but I'm not sure if it's a good idea to do that. I think it's a good idea to do that. Yeah so I there's columnar species with not as much of a branch spread so I think we could work through the process to get what everybody wants on us. Moving on and just along the road frontage there are street trees on the GMC side. They're doing new street trees on the Ford side. There's no understory. I think there's an opportunity to do something that's low. Obviously I know drive-by business is very important for car dealership. You don't want to obscure that. You know Inkberry Holly or Oxwoods I think that could that could help break it up a little bit there well. Do you think we keep gardens around the signs? Yep. Yeah I'm just talking about the you know the entire length. We have the ones in front of GMC up there. Yeah the trees but just understory as well. In terms of parking it complies with the code requires 204 spaces they have 204 shown. It's mostly 90 degree parking. Complies with ADA parking there's seven spaces in terms of traffic and access. Like I said existing two-way access onto Old Country Road as well as through the back onto Pulaski Street. Recommending a condition of approval that all car deliveries take place on-site. We do have dealerships that like to make deliveries on 58 in the shared left turn lane. Obviously that's sort of a traffic nightmare so there's adequate flow throughout this the whole site. where you know a car truck can come in off-road and go out the back. Outdoor lighting plan for the proposed lighting it all looks good just the existing lighting call outs will have to be shown and they'll have to comply with the code and be dark skies compliant. ARB this is going to go on the 25th this month for their review. In terms of the town engineer comments they'll need to because there's more than an acre of disturbance. It's been referred to the highway department because Pulaski Street's a town road. Haven't got anything back yet. Water district too it's been referred it's we haven't got anything back from them or the sewer district. Fire and marshal comments were pretty straightforward. Marked fire zones must be identified on the plan and access must be maintained. They'll need impact protection for the private hydrant and emergency radio coverage must be tested prior to completion. It's been referred to the fire district with no comments yet and the planning commission found it to be important to be in the area. matter of local determination just with a couple comments from the planning commission to minimize any energy consumption and try and do solar where where you can do it. Health department no application has been made yet obviously they'll need health department approval before they build and then DPW we haven't gotten any comments yet. So I do have a resolution to classify and she has obviously coordination. Are you going to use the existing sewer main? Yes the proposal right now is to connect to an existing on-site manhole that is in front of the GMC building and we basically use the tap that's on there currently. River and sewer district has indicated they are okay with that. Okay that's really what. Preliminarily we haven't gotten like full approval from them yet but preliminarily they're okay. Matt are there any variances needed? No just as long as they comply with the buffering requirements. No. The one thing I would like to add is that the one question I had was you guys back up to Starsky's Park is there are you guys going to do any fencing because you I saw original fencing until the back parking area but. I would love to put a fence down there and block Starsky Park off. Because every Monday I pick up 200 Mandela bottles, 15 Mandela cans and about a couple hundred dollars to a thousand dollars worth of damage to my cars when the mall opening their cars parking when they shouldn't be. So there are no plans to put it there. But I have spoke to the parks commissioner and they went and spoke to the people that run the soccer leagues and it has been it has gotten better and they're aware of it. But yeah it's like a circus back there every Sunday. So right now that original fence is because that's where the original fence used to come across the back. Right. When the back fence was removed that was it. I'm probably going to take either I'm going to continue the fence down or take that fence that's still there when we clean it all up. That what's existing will just come down. Because it's a fence to nowhere. Right. So I'm just saying if you went with chain link at least to the back of the building to keep any young kids from coming onto the property that was because when I look there I mean. When we had the fence there monthly I had it repaired because they cut into it to steal stuff. By having the fence there it's just it doesn't cost me as much. And the police can drive through it. They have more access to it. So the fence I heard somebody say before fences create good neighbors. In this case it does not. Yeah. So we you know I like to. I was considering putting a fence up just to. Yeah. Stop the cross traffic. But I don't want to you know the parks the park I get it. They need a place to park. The town says that they have plenty of parking on the east side of the park. But for convenience the fields are right there so they park in my parking lot and they walk through. Right. I have no problem with the parking there. Right. Right. The problem I have is. Garbage. You know the picnic. The garbage. The damage. Right. Right. Which they have spoken to whoever run these organizations and I guess they've all spoken and it's been substantially better. So at this point in time I'm just letting it ride and I probably won't be able to do anything. Right. Right. So I'm just saying. I'm just saying. I'm just saying. I'll just head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head head will it ever happen we were down looking the other day where the Sun hits this what's gonna grow what's not gonna grow so you know we're looking into different options but we're not really got looking to put a fence okay I just want to remove that one and also you have the two recharge basins that are there and you only have split real fence have you ever considered a more secure fence as it or just as a safety hazard that's what the town told me to put there that's what I put there okay not only this this patient gonna lose for your inventory I got plenty room in the back you got enough in the back yeah the back is not full now so what's gonna happen is if you picture behind the buildings you'll still have all your daily stuff around the building but all of the new car inventory other than display pieces will be stored on the back half of the property that doesn't pick what you're actually yeah yeah that's that's what I put there okay I'm gonna go ahead and put that back in the back pull back that whole area to the right side of it yeah everything to the right of your hand is all there's all cars parked there now and it's like you drove through the other day what a third full yeah I've got plenty of room no I've looked at it today actually first step in the process there first there was one item that I'd like to discuss in terms of these existing non-conformities yeah with the front landscaping and the side landscaping here those are really they've been looked at by the town previously including that application ten years ago and wasn't discussed then to my knowledge I would imagine being that it wasn't this is the first I'm hearing of it and I've done three projects on that property yeah I'm not really working in those areas as part of this it's a unified site I would say we would like it to comply with the code the problem with it is is you go back 35 feet and then you're losing what am I gonna sell like matchbox cause you'd be able to see it because it's 31 feet on the other side and you do your double or triple sack on the Ford side so I think the Ford building is much further from the road than the GMC building is I think you know I think you have room because you have room because the travel aisles are very deep which is like you see here this is way more than 21 feet 24 feet sorry between between this parking this parking so if you move this back and then you could stand through Thomas all this here yeah I mean we can work on it but it's not a problem if you move this back and then you could stack this head so you head head head head head head head head head head head head head head head head head head head head head head head head head head head head [transcription gap] head head head head head head head head head head head head head head head head head [transcription gap] head head head head head head head head head head head head head head head head head head [transcription gap] You know, so I hear what you're saying, but to say, to give that all up, it's... It's what the code is, unfortunately. It's a hard, well, when did this code get passed? How long ago, I mean? It's been there since I've been here, I mean, which is not very long, but it's been in effect for quite some time. I mean, in terms of, like, the side yard, I think there's, you know, these, how long these pre-exist. There's wiggle room also, I believe, in the code for, in terms of strict compliance, but the front buffer is right from the dimensional regulations. It's a note on the dimensional regulations chart. I guess when they widened it to 58. Yeah, I mean... And the previous approval doesn't... I can't speak to what the previous approval is. You're here now, so I can't... All right, look, you guys can work that out. Let's keep moving. Is there any other issues on this? No. That's good? No. Good. All right, you guys work it out, and we'll help you out if we can. Thank you. Okay, item number three, CAV-896-LLC, Red Bergen. All right, guys, have a good night. You too. Thanks, guys. Thank you. Thank you.

Oh!

No, that's us. Oh, you're all right? All right. Let's give away the secret file. Yeah. Sorry, that was the bottom secret. Justin, can we zoom out a little bit so we can get this whole picture, please?

Graham Weber, Weber Law Group. Osmond Berry, Neslampo. Allison Scafani, Weber Law Group. How you doing, everybody? Very well. Good. Thank you. All right, so I'll try to get through this as quickly as I can. So this is a... This is a site plan application which is seeking approval to convert approximately 3,100 square feet of existing vacant space within an existing one-story building to additional oncology center space. There are no additional site improvements proposed as part of this application. As far as secret, it is a type 2 action as it involves the reuse of a commercial structure where the commercial use is permitted. For the board's knowledge, the property is located at 896 Old Country Road, identified as Suffolk County Tax Map number 600. The same headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter headquarter head abges

abges abges I'm just going to briefly detail the history of the development of this property so the board can understand how we got to this point. 1982 was the original town board site plan approval, which approved an approximately 11,000 square foot retail store, which was P.C. Richards. 1984, they came in for a 5,600 square foot addition to that building. In 1992, they came in for some facade improvements and roll-up doors to facilitate automobile stereo and phone installations. Remember when car phones were a thing? 1996, additional facade improvements. Now, 1997 is a very important sort of juncture in the development of this property. 1997, they came to the town board for a special permit to construct a 6,700 square foot. That included an approximately 4,300 square foot addition on the first floor and about a 2,400 square foot basement, which was to be used for storage and production area for the installation of car stereo equipment. What's critical at that point is that 1997 special permit expansion required a parking variance from the Zoning Board of Appeals. So at that point, based on the size of the building, they were required... The Zoning Board of Appeals required 108 parking stalls and the site fund at the time was able to provide 80 parking stalls. So they were 28 stalls deficient. The town board granted the special permit and conditioned it that no building permits shall issue until they get relief from the Zoning Board, which is kind of a little bit backwards from how we would do it now. But so just keep in mind that 28 parking stall deficiency from 1997. Back in 2011, they came in to... The Riverhead Planning Department to convert the building. I guess P.C. Richards had gone out of business. They wanted to convert approximately 7,100 square feet of that building to medical space, which was 21st century oncology. And the plans indicated approximately 14,000 square feet of what they called dry retail. Now, in that 2011 approval, I don't want to throw anyone under the bus, but a prior planning director gave them a de minimis approval, which means... It never came before the board. It was never formally reviewed. They were operating under this... The... At that time, they had... The applicant at that time provided a breakdown of the expected number of employees because it was an oncology center. It's a very sort of unique medical office use, not like a dermatology office or a pediatrician where there's just a constant turnover of clients. People are there for longer treatments. They may get dropped off. So in 2011, they submitted a document that indicated they were... They submitted a document that indicated they were... [transcription gap] ...peak demand... [transcription gap] ...between employees... [transcription gap] ...and patients... ...of about 15 parking stalls, [transcription gap] indicated that it appears the site's considerably undersized for its use and cannot provide adequate parking we feel that this will lead to use of off-site parking and increased pedestrian activity cross access to the adjacent parcels should be investigated as well as provisions for pedestrian and on-street parking as possible so that was really sort of a deviation of really how the application should have been handled um just based on those combination of uses between the seven thousand approximately seven thousand square feet of medical office and the fourteen thousand square feet of dry retail at that point the site would have required 103 parking stalls just based on the town's parking requirements but regardless they were issued permits to convert a portion of that and then recently back in 2019 they came in to convert an additional 7 700 square feet of that space again to more oncology center the planning board at that time granted a approval and put in a connection between the parking space and the parking space and the parking space and the parking condition stating that the applicant shall transport all employees of the proposed pbmc northwell care cancer center from an off-site location for a period of two years to commence upon the issuance of a co and then that such transportation shall continue until they provided 37 off-site parking stalls i will let the applicants speak to that but it's my understanding that they've never had to utilize that off-site parking provision the applicants did prepare a parking study which will will be distributed to the zoning board of appeals as well if you look at that parking study i believe did you put drones up in the air or how did how did you assess that parking screen counted manually so they counted manually every half an hour from six days six eight six nine a.m to six p.m so basically when in manually counted parking stalls found that even during their peak time which generally i think was around like the 9 a.m to 10 a.m hour yes i think it was around like 9 a.m to 10 a.m hour i think it was around like 9 a.m to 10 a.m hour they are highlighted so for example on tuesday september 12 2023 there were 40 vehicles parked there were 37 vacant stalls on tuesday august 20th 2024 there were 50 cars parked there were 27 vacant stalls on wednesday august 21st 2024 there were 46 cars parked 31 vacant stalls and on thursday august 22nd 2024 there were 34 cars parked and 43 vacant stalls so during those peak hours they've demonstrated that they're really nowhere near filling up this parking lot again because of the kind of unique nature of an oncology center so uh the application i had spoken with the applicants prior to their site plan submission they do have a pending zoning zoning board of appeals application which is really where this should have been probably in 2011 but because of that covenant and restriction that was filed in the 2011 covenant that was filed in the 2011 covenant and restriction that was filed in the 2011 covenant that was filed on the property with the county on the property with the county clerk in connection with our 2019 approval the council to the zoning board stated that the zoning board doesn't have the authority to sort of overrule that or come over the top so i have a resolution for the board to agree to extinguish that covenant which will then allow the zoning board to really properly consider the application before them review it all the relevant information and then come back to us now the the one thing spoken with the applicant again about this and i've said it several times here because of the oncology center use which is somewhat unique i i think we need some level of assurance and i do recommend that if they're successful with the zoning board of appeals if it comes back to the planning board there should be some sort of memorial memorialization that there will be no change of tenancy or occupancy for example if i understand that they've got millions of dollars of medical equipment they're likely not going anywhere anytime soon but i think that's a good point and i think that's a good point and i would like to head head head head head head head head head head head head head head head head head head

agreeing to those conditions conditions regarding tenancy and occupancy so what we do cover to restrict that they have to come back if there's a change of use well in fact if I may and I just want to say one thing for I can start I just want to thank Greg he put a tremendous amount of work as you can tell into this researching the history he has put a lot of effort in this I just want that to be noted no matter how this turns out we would agree to come back to the board I think that's real I think that's that's reasonable I wouldn't want to be in a situation where we had to go get land from an adjacent property owner that we don't know and don't necessarily have a relationship with but absolutely to come back to this board the zoning board however had to be done to seek approval for a change of tenancy to a different medical use I think is reasonable okay I think everybody's affected by cancer loved ones and just for the right way just for the record my observations were the same it's it's it's underutilized there's a lot of parking and we would never every time I would agree with the putting another covenant that if something changes in the future you got to come back then you got to deal with the parking yep absolutely yeah I just I'd like to you know what I don't want to say kicking the can down the road but as long as the board's comfortable and that we're not gonna over you know I like to think that we're a practical board review applications you just measure the impacts as long as they're not going to overwhelm the market in which based on the data I don't think that's the case as long as there's some level of assurance and if it's as much as the applicant coming back to us for additional approval we could take a straw poll now and advise the zoning board that we agree as a board to you know expedite it and support it yeah I believe the zoning Board of Appeals is will look for a memo of some sort from the planning board so okay I can't draft something but they also need to have a little bit extinguishing the seat on your window so the planning board has a resolution the zoning board has no authority over the CNR right planning board has a resolution to extinguish that CNR which they'll consider at tonight's meeting got it once that's done again if it's just a matter of filing the actual document with the county clerk right I still think the CBA would be in a position to understand Greg I have a question how many more employees with this will you be hiring now if this renovation is complete so good question so it's only thirty one hundred square feet and we're going to have to wait until the next meeting and we'll see how we can get that done. so initially none and we'll see if there's we'll see if there's a demand for it it's really just to it's really to provide we've seen an increase up in throughout the years we know with of cancer needing for treatment so it's adequately staffed now we want to see what the demand is going to be for that additional space but it's probably no more than three or four additional employees for that 3,000 square feet but initially none and we'll see what the demand is. that few three yeah yeah okay no that was same question you guys don't support of a yes yeah okay so you have the planning board support Greg will draft something up and we'll see you as soon as we can see you thank you so much thank you okay we still need you up here Greg you're gonna explain coordination plan so speaking with the long speaker yes sir unless you want to take that one too no I got it I'll leave it to you. alright have a good night. thank you. so I've drafted up the resolution which would establish a planning board policy regarding secret coordination so in terms of secret the state environmental quality review act the planning board is the board responsible for reviewing subdivisions and site plans every application before the board needs to undergo secret when we get applications something is either type 1 action if it's on the type 1 list something is either a type 2 action if it's on the type 2 list if it's not on one of those lists it's an unlisted action now in the case of type 1 actions coordinator review among involved agencies is mandatory in the case of unlisted action it's discretionary it's not required to coordinate review among involved agencies and for type 2 actions there's no environmental review required so and it does an exam perfect example of an application that we saw tonight so Riverhead Mazda was a type 1 action the policy and procedure of this board has always been you know we'll get an application staff will do an initial review of it send it to internal agencies then we'll come in and we'll adopt a resolution formally classifying the action as a type 1 action and initiating coordinator review sending it out to involved agencies now based on the the three staff members that we have the number of applications it's very often you know an application might not actually get to the planning board sometimes six weeks eight weeks just based on all the applications we're reviewing so in order to sort of streamline the process and create a quicker more efficient process both for us for the board as well as the applicants what I've found is that the process is very efficient and the process is very effective and I think that's what I've come up with is a process for handling secret coordination so the secret statute says that and it's in the secret handbook says that many agencies of the executive branches of government may operate through the executive officers or delegated staffs to undertake the lead agency role in the case of legislative bodies or agencies that function through boards or commissions in their decision-making it may be necessary for them to make some type of formal resolution regarding their assumption of lead agency role if they have not delegated such function to an officer or support staff so what this resolution does is it would establish a board policy that in the case of type one action where coordinator review is mandatory when we at a staff level review the application for completeness once it's deemed complete we would draft a letter saying you know the planning department as delegated you know authorized by the planning board as will commence the secret coordination review process the thought being that if we can get those coordination materials out to involved agencies as soon as the applications reviewed by the time we come to the planning board to have the discussion we should have comments back from all those outside agencies at that point the determination of significance meaning a neg deck or a pause deck the way it's worded is still under the sole discretion of the planning board and that would be done by formal resolution so it really just cuts out that 30-day waiting period where we come in do an application classify it now in the case of unlisted actions the way I've worded it and again because we don't have any kind of clear threshold as to when we coordinate an unlisted action you know there may be something that may have some traffic impacts that we may want to coordinate but there's no written guidelines for when to coordinate so this resolution would also erring on the side of caution as many times for example if we get an application that's on County Route 58 we're referring to a !

process so that's it in a nutshell. Wasn't isn't there some or not some requirement but some applicants come in at times and say we have to we want to get the sequel review at least on the board because the health department correct. The health department waits for a determination of significance. So you know again it's really just the case so for example. Are you speeding up the process this way? Or. Yes. In my mind we're taking up so just think of Riverhead Mazda for example if that application if we if the board adopts this policy once we've received that application and it's deemed complete meaning we have all the relevant documents needed for the application we had a staff level would send out the secret coordination that way the first time it comes to the board we've sort of taken that 30-day waiting period it's already done which it will eliminating the downtime. Correct. And again it's not a It's not a It's not a It's not a It's not a It's not a It's not a It's not a It's not a [transcription gap] It's not a Correct. And again, it builds up more. If we come to the planning board the first time and we've got comments from DPW or DOT or health, it builds a stronger review from the beginning, saves that 30-day waiting period, and then if we're going to issue a negative declaration or a positive declaration requiring an EIS, we're in a better position to do that. We don't have to have that 30-day waiting period. All right. So my only add, it's great. Maybe in terms of the agenda, when we're doing this coordination, we might want to add a section just so the public's aware of when these are going out. So we can say, like, type one actions that have been coordinated or unlisted actions that have been coordinated. Just list the name of the application. Just because this is a public portion to CEQA that they're supposed to be involved in, this way they know when it's happening. Yeah, give the public a selection. Yeah, I don't want the public. It'd be like, oh, we didn't know this went out, and now you're making a determination we never have to do anything. Right, right, right. Yeah. All right. So that would be as simple as just adding an agenda section of CEQA. And, like, whatever date we send it out. Right. All right. We have a vote on that. The only minor edit on the resolution, it is the third-to-last result. Right now it says that in the case of an unlisted action, the planning board shall undertake review. We're going to add undertake. I don't have resolution 66. I have 65. It was in the packet, but I... Joe, if you're not comfortable, hold it off for two minutes. I'd rather hold this off. Okay.

Only minor, really, I just omitted the word. You have this one? Oh, okay. So the third-to-last result would be amended to read that in the case of an unlisted action, the planning board shall undertake coordinated review for all unlisted actions. Again, just streamlines the process. Yeah, I agree. Joe, if you want to take another meeting to read it, you appear not to know about it. Well, I didn't know about it. That's why I asked. I guess everybody else did. Yeah, I get it. Everybody else got copies of it? I don't know. Because I didn't get it. You didn't get 65 either. I apologize about that. I apologize. Well, no, I got it. But 66 wasn't there. I thought they'd both be there. Yeah, I apologize. I thought when we were assembling the packet, I mean, did everyone else got it? Yeah. If I missed your packet, I apologize. Okay. Okay. That's good. That's good. All right. So when we do it, we'll just vote on that resolution number 66 as amended. All right. Okay. Yep. All right. Thank you, Greg. Now we're open to public comments. Don't think we're going to get many. So, gentlemen, can we move into resolutions? I move resolution 2024-061 for Greenview Inn Facade Renovations, subject to the ARB approval. Second. Moved and seconded. Mr. Zelnicki. Yes. Mr. Hogan. Yes. Mr. Nanero. Aye. Mr. Baer. Yes. And I vote aye. The motion carries. I move resolution number 2024-062, Church of Harvest Food Pantry, resolution granting administrative approval for the site plan application entitled Church of the Harvest Food Pantry. Second. Moved and seconded. Mr. Zelnicki. Yes. Mr. Hogan. Yes. Mr. Nanero. Aye. Mr. Baer. Yes. Before I vote, I just want to say these people are wonderful people. They're always helping other people, and I'm happy to vote yes. The motion carries. Resolution number 2024-063, Vincent-Francini Minor Subdivision. Resolution approving a minor subdivision application seeking approval to subdivide a 57,150 square foot improved parcel into two lots. I'll second. Moved and seconded. Mr. Zelnicki. Yes. Mr. Hogan. Yes. Mr. Nanero. Aye. Mr. Baer. Yes. And I vote aye. The motion carries. I'll move resolution. I'll wait. I'll look at that. I'll move resolution number 64. Riverhead Mazda. Oh, I missed it. I'm sorry. Go ahead. I got it. Riverhead Mazda. Go ahead. Resolution classifying an action as type one pursuant to SECRA and initiating lead agency coordination with the site plan application entitled Riverhead Mazda. Second. Moved and seconded. Mr. Zelnicki. Yes. Mr. Hogan. Yes. Mr. Nanero. Aye. Mr. Baer. Yes. And I vote aye. The motion carries. I move resolution number 24-065 authorizing to extinguish the file declaration and covenants for site plan on Old Country Road in Riverhead. Second. Moved and seconded. Mr. Zelnicki. Yes. Mr. Hogan. Yes. Mr. Nanero. Aye. Mr. Baer. Yes. And I vote aye. The motion carries. And I'll move resolution number 2024-66. Now, this is... Is amended? Yes. Establishes planning board policy regarding SECRA coordination and assumption of lead agency role for type one and unlisted actions. So moved. Second. Moved and seconded. Mr. Zelnicki. Yes. Mr. Hogan. Yes. Mr. Nanero. Aye. Mr. Baer. Yes. And I vote aye. The motion carries. Public comments of all matters. Nobody here. Can we get the minutes moved? Yes. I'll move the minutes. So, Mr. Zelnicki. August 1st, 2024. Second. Moved and second. All in favor? Aye. Aye. Next meeting is going to be September 19th at 3 o'clock. Afternoon meeting. Any other business or correspondence from staff? Okay. Well done, everybody. COP plan was adopted by the town board yesterday, which big win. Oh. Yeah. Great. I acknowledge that. I would just like to... I would like to congratulate the planning department. You guys do one heck of a job. Work hard. Well deserved. Yep. Take the rest of the week off. Appreciate it. You heard it here. All right. Somebody want to close the meeting? I move the meeting and close. Well done. Second, anybody? Close the meeting? Second. Moved and second. All in favor? Aye. Aye. Meeting's closed. Thank you, everybody. Have a great weekend. Thank you. [transcription gap]