August 15, 2024 — Town Board Work Session

Town Board Work Session Meeting

Timestamped Transcript

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0:00Thank you.
0:30Thank you.
1:00Thursday, August 15th, and we're here for a work session.
1:03We're going to start up with the Pledge of Allegiance.
1:08If you would stand, please.
1:11Danielle, how about leading us in the pledge?
1:13I pledge allegiance to the flag of the United States of America
1:18and to the republic for which it stands,
1:21one nation, under God, indivisible, with liberty and justice for all.
1:26Thank you, Danielle.
1:30Okay.
1:32A couple things here today to go over.
1:35First, and probably the most important thing you're probably going to hear today,
1:39we're going to be sending out a media advisory momentarily,
1:45and it's regarding the Agritourism public hearing scheduled for Tuesday, August 20th.
1:53And the public hearing, I'm going to read this word for word here,
1:58public hearing regarding Agritourism.
2:00Agritourism is canceled, public forum to be arranged.
2:03The public hearings regarding Chapter 301,
2:06zoning and land development related to proposed specially permitted use,
2:10Agritourism, inns and resorts in RA80 zoning use district,
2:16scheduled to take place August 20th, 2024 at 6.05 p.m.,
2:21has been canceled.
2:22In response to the unusually high volume of opposition and commentary received
2:27by all members of the town board,
2:30whether that be emails, calls, or texts regarding the topic of Agritourism,
2:35inns and resorts, some of which may reflect a misunderstanding of the intent
2:40and or extent of the proposed change, Supervisor Hubbard and the entire town board
2:45have agreed it would be beneficial and productive to host a public forum on the subject.
2:51Rather than simply add the topic to an upcoming work session,
2:55wherein members of the public cannot engage freely with town board members,
2:59and to the public, I would like to ask you to please stand by the agenda.
3:00The agenda is as follows.
3:01[transcription gap]
3:03Before we move into our planning staff,
3:04the forum format is intended to foster dialogue so that all sides of the issue can be freely
3:07discussed.
3:08The public forum will take place on Wednesday, September 18th, here in the town board room.
3:15And I'm assuming that's going to be at 6 o'clock.
3:17Okay.
3:18Wednesday, September 18th, at 6.00 p.m. right here in the town board room.
3:25There will be a forum where the public, the farmers, everybody can come and listen.
3:29Everybody can come and learn about it and also ask questions about it.
3:33Because there does seem to be a lot of misunderstanding out there about it.
3:37I keep some of the letters that have come in.
3:39I have, are not accurate.
3:42Most of them are, but there are some that things have kind of gotten twisted a little bit.
3:46So I think it's really important that the public has an opportunity to engage with the board
3:52and hear from our planning staff and hear exactly what it is that the agritourism is about.
3:58So again, Wednesday, September 18th at 6 o'clock, there will be a forum here in the building,
4:04in the board room, and the public hearing on August 20th is canceled.
4:09The public hearing regarding agritourism is canceled.
4:12I'm surprised also, I think I speak for everyone, I believe that we're willing to make adjustments
4:17and changes too if it doesn't accommodate everybody.
4:19It's not like we just have a set code and this is it and we want to explain that.
4:24We're willing to make adjustments, take all considerations and all points of view.
4:27And if we can come to some type of compromise and something works, we can move forward.
4:33And if not, it is what it is.
4:35So we're just letting the public know, like if they have suggestions or items particularly,
4:40you know, certainly want to address any concerns by the farming community especially.
4:44And like, so we're willing to make adjustments and changes.
4:47And I think we can then consider that.
4:49And I think that's why really with the public hearing would then of course have to be rescheduled
4:53anytime we rewrite or make any changes to the code.
4:56And we're also willing to hear from the public and the farmers or anybody who wants to,
5:02if you have ideas on preserving the farmland, you have thoughts or ideas how you think it can be done,
5:08we want to hear that.
5:10You know, this is the purpose of this really was developed to preserve more farmland.
5:14And, you know, we're looking at all the tools we have in the box to try to preserve as much as we can.
5:20But you guys might have ideas out in the private sector that we haven't thought of or haven't discussed.
5:26So we want to hear from that.
5:28And that will be a perfect time, Wednesday, September 18th at 6 p.m.
5:32Okay.
5:33A couple of announcements.
5:34This Saturday, August 17th, opening ceremonies for Racetrack Not Street, 345 p.m.
5:40The infamous Mark M.K. will do the national anthem.
5:44And there will be a driver's meeting immediately after the national anthem.
5:48And then they will start racing.
5:50So weather looks good.
5:51Come on down.
5:52Joanne, you want to have a little chat about?
5:55Sure.
5:56So this weekend is the Polish Town Fair and Festival.
6:00The Polish Hall and the Polish Civic have come together to bring back the fair like it used to be many, many years ago.
6:08I'm so happy that we were able to put this together.
6:12So this will be Saturday and Sunday from 10 a.m. to 6 p.m.
6:17And it's all down Pulaski Street.
6:21And the Polish Hall will have bands going on.
6:25Both days.
6:26And the Polish Civic has bands and I believe a DJ.
6:29So it's going to be a great day.
6:31So we hope everybody can come out.
6:33And we hope that the weather holds out.
6:35So get your Polish on and come on out.
6:37Thank you, Supervisor.
6:39Might one be able to get a kielbasa sandwich at this event?
6:43On Sunday I'll actually be working a kielbasa booth.
6:46Nice.
6:47Come see me.
6:48Excellent.
6:49Very good.
6:50Yeah, come on down.
6:51That's a great time.
6:52It kind of lost track a little bit with COVID.
6:53And they got the COVID.
6:54And they got things back together.
6:56And it's expected to be as big and glorious as it has been in years past.
7:00So come on down.
7:02Special board meeting next Wednesday, August 21st, 6 p.m.
7:08For the purposes of consideration of adopting the comp plan update and issuing a finding statement.
7:15Okay.
7:16So that will be next Wednesday, August 21st at 6 o'clock right here in the boardroom.
7:22I think that's it.
7:23I think that's it for announcements.
7:26So let's get started on our agenda here for the work session.
7:30First up we have Code Enforcement Matters surrounding monthly report.
7:35Senior Investigator Downs, come on up.
7:38Good morning, everybody.
7:41Good morning.
7:42Good morning.
7:45Okay.
7:48Complaint investigations.
7:49Code Enforcement opened up 55 new complaint investigations.
7:51Okay.
7:52We have five new complaint investigations for the month of July.
7:57We did four overcrowded houses, six residential no building permits, and six complaints for vehicles and parking.
8:07I've listed all the others on your reports.
8:13Chipping away at all the bad things that are going on out there.
8:18Yes.
8:19Yes.
8:20Excellent.
8:21So we have approximately 98 cases still under investigation since January 1st.
8:28We've issued 85 summonses for the month of July.
8:33Such ticketable infractions are no rental permits, no building permits, no certificate of occupancy, noise, animals, dogs, parking on non-driveway areas, commercial litter, residential litter, weeds, rubbish.
8:50Of course, this is the big month.
8:51Approved site plan, unsafe buildings and structures, overcrowded houses, stop work orders.
8:52Those are people that are violating stop work orders.
8:53Swimming pools without proper fencing, unlawful signs, accessory buildings and structures,
8:57setbacks, and some property maintenance code violations in New York State.
9:03Code Enforcement announced full full full
9:13full
9:20We have inspected approximately 131 residential type structures and 75 apartment units for the month of July.
9:30We've collected approximately $36,425 in rental fees for the month of July.
9:37So, totaling revenue from January to July, there's a typo there, I'm sorry, it's $188,825 in rental revenues.
9:51Very nice.
9:52Yep.
9:53Very nice.
9:54Continue to plug away.
9:55Absolutely.
9:56The caseload is incredible.
9:59And hitting all these things that we've been talking about for years now that finally, you know, even the parking on the lawns, you know,
10:06now we finally...
10:07We finally have the code we can work with.
10:08So, yep.
10:09All good stuff.
10:10Yep.
10:11All good stuff.
10:12And I think you're proving our conversation from a year and a half ago in terms of expanding your department and doing, you know,
10:21you've ran rental permits annually, supposed to buy annually, right?
10:25Yep.
10:26And so that takes, you know, more officers to complete that task, but you're also bringing in more revenue.
10:33Correct.
10:34So you're proving to us your initial thoughts.
10:37So you're proving to us, like, a year and a half ago when we saw it down, this is the right approach and it's working.
10:41Yeah.
10:42Thank you for that.
10:42Yes.
10:43Mr. Towns, I just want to ask, how is everything going with the illegal Airbnbs?
10:47I figure the summer months, this is their time.
10:49Yeah, we're still pursuing them regularly.
10:52You know, we do have, we do follow the ads that are being posted on the Airbnb websites.
11:00Which is outrageous, right?
11:02It's such a blatant, in your face.
11:03There's so many of them, yeah.
11:05But most of them do have rental permits.
11:07They do have rental permit applications, so we're in the process of reviewing those ads and revoking their rental permits.
11:14Okay, great.
11:15Thank you.
11:18Well, thank you, sir.
11:19Good work.
11:20I appreciate it.
11:20Thank you.
11:23Next up, we have the Vivid Town Clerk, James Wooten, with his monthly report.
11:31The father of Israel.
11:33Good morning.
11:34[transcription gap]
11:36Did you all get happy seconds?
11:37We did.
11:38Oh, you did.
11:38Yeah.
11:40Well, Town Clerk stayed busy during July.
11:41Of course, all this started hunting season, so next month's report will be a lot more entailed.
11:46But 244 FOIA requests that we received.
11:52212 of those, Alec Lewis put in, right?
11:54Most likely.
11:5733 marriage licenses.
11:58I'm just highlighting the big ones.
11:59Yeah.
12:0024 new births in the town of Riverhead during the month of July, which was good for the citizens.
12:07And that's basically it.
12:08Town Board meetings, agendas, a lot of mail requests and stuff like that.
12:13So it's just a steady office, what we do.
12:15We're currently looking at the IQM, too, as we know, with the minute-making.
12:19I have a meeting today with Brookhaven staff.
12:22My staff and Brookhaven staff and their IT and our IT are all meeting in Brookhaven Town Hall
12:27to go over their experiences with the Civic Plus
12:30and how they rectified all the issues that some of the clerks have.
12:35I have concerns with.
12:37And it looks like they rectified a lot of this.
12:38So I'm looking forward to that meeting today at 3 o'clock at their town hall.
12:43And I think we can move forward right quickly with what we need to do
12:46as far as the hiccup with the IQM, too, some setting or their support setting next year.
12:55But other than that, that's it.
12:59I really got nothing more to report.
13:01Correspondence, of course, is out the window.
13:03You get copies of all the correspondence.
13:04And we've got another 33 this morning.
13:07A lot of them are Me Too, call Me Too letters,
13:10where it's just people just change the heading, but it's the same verbiage.
13:13So what we do with that is we just scan it once
13:17and just list everybody's name who sent that.
13:19So it just saves paper, saves trees, saves all that.
13:25But I think a lot of it had to do with agritourism,
13:27so I'm glad you had that off in the past,
13:29that you're going to have a special shred on that.
13:32So we're going to end the public hearing for this Tuesday.
13:37Yes.
13:38So I can do that.
13:39That makes sense.
13:41Absolutely.
13:41I'm a little concerned here, though.
13:43I have let Bob Carpenter know.
13:45I called him last night.
13:46Okay, good.
13:47I'm a little concerned here that there were 24 new births and 381 death certificates.
13:53I know.
13:53Is Riverhead going to be extinct down the road, or what's going on here?
13:58Most of it's probably the Rothwell Funeral Home.
14:02Well, you can order 20 death certificates.
14:04Right.
14:05I get it.
14:06Call me over one birth certificate.
14:07I get it.
14:08And that's just people who pass away at Peconic Bay.
14:11That's a Riverhead resident.
14:12One really rich person that needs 381 death certificates.
14:17That's not all Riverhead residents, like you said.
14:20Yeah, they're all Riverhead residents.
14:22This is all generated from Peconic Bay Medical.
14:25Even the 24 births, sometimes they're from Mattatuck or from other towns.
14:30Gotcha.
14:32But that's it.
14:34That's it.
14:35I tell you, it's fun coming to work every day.
14:37Yeah.
14:37Because we always love it.
14:39It's always something to do.
14:41And Alex keeps us busy with our requests.
14:44Just me.
14:47Well, no, it's not just you.
14:48I agree.
14:50All right.
14:51That's it.
14:52Thank you very much.
14:52I'll let you know how the meeting goes today.
14:54Have a great day.
14:57All right.
14:57Next up, we have Justice Court Matters Surrounding Monthly Report.
15:02Counselor Saru.
15:07How are you?
15:10Good morning.
15:11How are you doing?
15:11How are you?
15:12Good.
15:13Okay.
15:13So, as you can see, everyone has a copy?
15:16Yes.
15:17Okay.
15:18The layout's a little bit different this month, as I wasn't here last month.
15:22But I did watch the last work session.
15:26And, Castleman Rothwell, you touched upon trying to get more of a streamlined way to track these surcharges.
15:34So, I reached out to the Justice Court.
15:36They emailed me back.
15:39So, the way their system works is all the mandatory surcharges, which is also...
15:43New York State.
15:44Yes.
15:45So, they all get lumped together.
15:46So, it's very hard for the Justice Court to parse out just the town code.
15:51So, what I'm trying to do on my end is what I do is I'll take, like, for example, we have a Justice Court calendar, right?
15:59I go through it.
16:01I parse out what everyone pled to.
16:04Then, I go back to Section 117.
16:06I figure out what the surcharges are.
16:08And then, I kind of put them next to it.
16:12So, now, as you can see, these are kind of categorized by the associated surcharges and what they'll go to.
16:22Now, that's as far as I can go on my end because I can't...
16:24Yeah.
16:24It's just perfect because our mandatory surcharges, we just want to make sure that we're applying them in the right generalized area where they should be.
16:32So, if the infractions are happening in the town parks, then the surcharges should...
16:36Right.
16:37...should be applied to cleaning up the town parks and so forth.
16:38Right.
16:39So, that would be flight mitigation.
16:41So, the human services a little bit, too.
16:43Next month, it'll be a little bit more detailed.
16:46I feel like each month, I'll make this a little bit easier to see.
16:51And then, as far as I can go on my end is that's how much that we got.
16:57I can't figure out whether or not it's collected, you know, whether or not these people are paying.
17:02But we're getting there.
17:04Okay.
17:05So, that's going to be the new...
17:06...new format so that we can kind of have a better idea of each month how much we're getting in surcharges.
17:12And I guess eventually that can go to our accounting department, right?
17:15So that they can...
17:16Yes.
17:17...have a line item available for those...
17:19Yes.
17:19...different...
17:20And I coordinated with accounting before Bill had left and I'm going to...
17:25Awesome.
17:27...kind of pick back up with that.
17:29So, that's what I have for surcharges.
17:33Excellent.
17:34All the totals speak for themselves.
17:36And we had...
17:37And we appreciate it.
17:38It's more work, but that was the goal of putting in the mandatory surcharge was that it would be just a little thing.
17:44You know, if it's buying a couple picnic tables...
17:47Right.
17:47...to put in a town park because somebody did something wrong, you know what I mean?
17:51Then that's...it just...it all helps in the end.
17:53Yeah.
17:53So, next month...
17:54So, thank you.
17:54Oh, no problem.
17:55So, next month it'll say what the surcharges are aside from the total.
18:00Gotcha.
18:00Perfect.
18:01All right.
18:02And that's where we're at.
18:02Like, we've had 16,000 surcharges, mandatory surcharges.
18:05Yeah.
18:06Yeah.
18:06What's the surcharge?
18:07That's the total amount brought in by...for the fines and surcharges.
18:11Right.
18:12So, like, if you parse out the blight mitigation, the surcharges collected for last month was 1,125 out of the 12,000.
18:22Right.
18:23Okay.
18:23Some...not everything carries a surcharge, but we get what we can.
18:27Right.
18:28So, that's...
18:28Thank you.
18:29...that's what we got for this month.
18:31If it sits there for a year or two, it'll accumulate.
18:34Right.
18:34It'll be something.
18:35Right.
18:36So, we're running tab.
18:37Thank you very much.
18:38Yep.
18:38Good job.
18:39That's all I have, but I think I'm...
18:40Thank you.
18:41...on time.
18:42Great work.
18:43Thanks.
18:44I think I'm on for the next month, so I'm just...
18:46Okay.
18:47Sounds good.
18:47Stay seated.
18:48Next matter up.
18:48All right.
18:49Matter surrounding change to Riverhead Town Code 289-6, reference turns, right turn prohibited.
18:57So, if everyone has just a Google Maps.
19:01Mm-hmm.
19:01So, last month we received a letter from the County of Suffolk asking us...
19:06Okay.
19:06...to reflect.
19:08So, this sign's already up, the no right turns northbound from Cromer Avenue onto County Road 58.
19:13So, County Road, the county owns that road, they put the no right turn sign.
19:18I went back and Google Maps images trying to see how long ago this sign was put up.
19:23Looks like sometime before 2015.
19:27So, they just had asked us to reflect it in our code so that everything is kind of all on the same page.
19:34So, it would be a very simple addition to 289-6 turns.
19:41It already has a list of locations that are prohibited to make a right turn.
19:46I just stuck Cromer Avenue in there alphabetically, and that would really be the only change.
19:52Most of the other ones are all around schools.
19:55Yes.
19:56For the most part.
19:56Yeah, that's true.
20:00So, yeah.
20:02So, we were encouraged by the County of Suffolk to just...
20:04...to reflect it in our code so everything is on the same page.
20:09And if anyone were against that, the only recourse we would have is to ask Department of Public Works to do a traffic study.
20:19And then they could revisit whether or not that sign should or shouldn't be there.
20:24Okay.
20:25So, that's what I have for that.
20:27Sounds good.
20:28Thank you.
20:29All right.
20:31All right.
20:32Next up, we have Matters Surrounding...
20:34...the Addition of Code 263-5.2, Regulations and Other Specifications Regarding Rental Properties.
20:43And that will be with Danielle Hurley and Rich Downs.
20:51And this was worked on with Councilman Kern also, who is not here today.
20:57Yes.
20:58Good morning.
20:59[transcription gap]
21:02Okay.
21:03So, we're going to put together a little preamble here just to let the Board know exactly where, you know, the mindset was in the adoption and the draft of this revision.
21:13So, more frequently now than ever before, our code inspectors are recognizing some serious over-occupancy and blighted exterior parking conditions that are arising from our rental properties.
21:27We're also more commonly seeing situations on rental properties where landlords are attempting to add to the code.
21:32[transcription gap]
21:42and more dangerous conditions.
21:44Right.
21:44Yes.
21:45The building department is seeing an increase in applications
21:48for buildings that are one, two, and multifamily houses
21:52where the goal is to increase the bedroom counts.
21:57They are seeing this trend on all floor levels,
22:02including the third-story attic spaces and the basements.
22:06This is being done without taking into account that the building
22:09or the property, for that matter,
22:13may be of inadequate size to handle more occupants.
22:18Permitting these types of alterations will essentially create
22:21substandard parking and exterior blighting conditions
22:24throughout the surrounding neighborhoods.
22:28Some of our other east end towns have strict policies
22:32with regard to basements, third-story occupancies, and parking,
22:37which also prompted us to look into
22:39further regulations with respect to our rental code.
22:44Currently, as you may or may not know,
22:46we have 1,900 rental properties in the town of Riverhead,
22:50and that number continues to rise.
22:55Substandard rental properties tend to promote
22:57and encourage deterioration of housing stock within our town,
23:02create blight, and awful institute excessive vehicle traffic
23:06and parking problems, not to mention, in some cases,
23:09overburden our municipal services.
23:13It was our goal in drafting this revision to curb
23:17the proliferation of certain conditions that encompass
23:21those rental properties which may be operating
23:24in such a manner to cause over-occupancy, blight,
23:29and substandard parking conditions.
23:32With that being said, the proposed amendment we will be reviewing today
23:36is an insertion into our Chapter 263,
23:39entitled Rental Dwelling Units.
23:42This amendment was brought to the Code Revision Committee
23:45and unanimously reviewed and approved.
23:50Okay?
23:51This is fantastic.
23:53Oh, thank you.
23:54Yeah.
23:55We'll get into the whole code next.
23:59Does everybody have a copy of it?
24:01Yes.
24:01Okay.
24:02Okay.
24:06Okay, so this insertion is going into 263.
24:09I am.
24:09We created a 5.2 in Chapter 263.
24:15The Section A, for the sake of you reading the entirety of it,
24:20I'll just kind of give you an outline.
24:23All right, so Subsection A just mirrors the New York State
24:27Property Maintenance Code as it pertains to occupancy standards
24:31in dwelling units.
24:33It provides us with the capability within our town code
24:36to enforce over-occupancy, as opposed to over-occupancy.
24:39Okay.
24:39[transcription gap]
24:39Okay.
24:39[transcription gap]
24:39Okay.
24:40[transcription gap]
24:40Okay.
24:40Okay.
24:40Okay.
24:41Okay.
24:57Okay.
24:57Okay.
24:57lawfully in a rental unit without the proper approvals.
25:09Section B outlines the intended use of the dwelling unit
25:14shall only be in conformance with the town's
25:16pre-existing definition of family or functional equivalent.
25:20Riverhead's definition of family is constitutional,
25:24permissible standards set forth in the guidelines
25:26in the state of New York.
25:31C sets forth the limits of the number of bedrooms
25:34with any basement of a single family rental,
25:38which at present, by the way, must also meet
25:41the state building and fire code standards.
25:44This section is an effort to reduce the overcrowding
25:49and substandard off-street parking conditions
25:51that arise from rental properties.
25:56Section D prohibits habitable bedrooms
26:00within any two multi-family rental
26:04within any apartment house, garden apartment,
26:07condominium, or townhouse, as those terms are defined
26:10in the Riverhead Town Code.
26:15Yes.
26:18So no bedrooms in the basements of any two-family,
26:22multi-family apartment, condominium, or townhouse.
26:26The adding of additional bedrooms in the basement
26:30to these types of structures not only could potentially
26:34adversely overcrowd a property, it could also violate
26:37any pre-existing site plan approvals and substantially
26:41change the need for more parking areas.
26:45Okay, moving on to E.
26:48Section E prohibits the use of any third-story attic space
26:53as habitable space or bedrooms within any one, two, three, or four-story apartment.
26:55Section E prohibits the use of any third-story attic space as habitable space or bedrooms within any one, two, three, or four-story apartment.
26:56Section E prohibits the use of any third-story attic space or bedrooms within any one, two, three, or four-story apartment.
26:57Section E prohibits the use of any third-story attic space or bedrooms within any one, two, three, or four-story apartment.
27:01There is one exemption to those pre-existing multi-family dwellings
27:02There is one exemption to those pre-existing multi-family dwellings
27:06that have obtained the proper sprinkler system
27:09and comply with the egress requirements.
27:13Okay, section F.
27:18This subsection sets forth new requirements for driveways
27:21on rental properties.
27:23It further defines a driveway
27:25It further defines a driveway
27:26and the acceptable materials for driveways
27:28on rental properties, and it is in line
27:30with the standards set forth
27:32in our accessory apartment code already.
27:37So in other words, we're transferring that language
27:39into our rental property code.
27:44Section one mirrors the requirements set forth
27:47for our off-street parking in our zoning ordinance.
27:54Driveways on rental properties
27:56shall be able to accommodate vehicles calculated
28:00by the number of bedrooms within the structure.
28:09Subsection two requires the application
28:14requires the application to depict the location
28:17and size of the driveway
28:19as part of their rental permit application.
28:22So when somebody's submitting a rental permit application,
28:26they're going to be able to submit a rental permit application
28:28and the application will be submitted to the office
28:29and the office will be able to submit a rental permit application.
28:31So that's part of the application procedure.
28:32And part of that application procedure will be
28:34that you must provide us a survey with the driveway on it.
28:35That's terrific.
28:36We don't have that now, you're saying?
28:37We don't currently have it.
28:38No, that's a terrific addition.
28:41Yeah.
28:42I think I hope in the future we have a discussion about that,
28:45that eventually a code enforcement officer on the scene
28:49will be able to call back to this office here
28:51and maybe bring up that application and literally,
28:54by phone or something, text so that when you're going to call,
28:55you can get a call back.
28:56And then when you're standing in the driveway,
28:57you can see is this written as a, you know,
29:00eight foot drive wide or 25 foot wide, whatever it may be.
29:03You know exactly what it is.
29:05So right in the main office here, if they call back,
29:07they can bring up that application and send it off
29:10to the code enforcement officer on site.
29:12And try and scan it also into IPS
29:15so they can pull it up from their computers.
29:17That's a good idea.
29:18Otherwise it prevents this back and forth,
29:20well let me go back and let me look at it,
29:22let's do it right on the scene.
29:24And the driveway cannot be in the backyard?
29:26We'll get into that.
29:28We do have exceptions for driveways because a lot
29:31of people's driveways do extend from the front yard
29:34to the side yard to the rear yard.
29:36So that's allowable but there are some.
29:39Could be a garage on the back part of the property
29:41where the driveway is going to go away.
29:43Correct.
29:43A boat, a camper, something in the back is typically.
29:46It's allowable.
29:47There are regulations though.
29:50There are.
29:51There are some regulations.
29:52Coming in a few.
29:53Stay tuned.
29:54Okay.
29:55Section 2.
29:56Section 3 prohibits the use of compacted dirt or soil
29:59as the intended driveway on rental properties.
30:03Okay.
30:04Just a one lawn.
30:06Just basically yes.
30:08It's just a lawn.
30:09No parking on the lawn.
30:12So we take care of that.
30:16Okay. Section 5 prohibits the parking of vehicles
30:21in the rear yard unless on an acceptable driveway.
30:25Okay.
30:26What's the definition of an acceptable driveway?
30:30So it's in the subsection F.
30:45Understood.
30:46Okay.
30:48And proceeding on we also subsection 6 sets forth the
30:53limitations for the width for driveways.
30:56Okay.
30:57Subsection 6 under section 7 under section 7 under section 7
31:01under section 7 under section 7 under section 7 under section 7 under section 7 under section 7
31:07surfaces or in cases of pre-existing driveways with the appropriate lock
31:12coverage. So you're gonna have those scenarios where you're gonna have a
31:17pre-existing driveway that exceeds the 25 foot limit that was pre-existing and
31:22has the sufficient lock coverage for that type of pervious or impervious
31:28surface. So there has to be an exception for that. And if they have those they
31:33have to be approved in writing by a code enforcement officer, right? Correct, yes.
31:41Section 6 prohibits the parking of vehicles on any part of the property
31:45except for the approved driveway. So when we have a plan, we know where the
31:49driveway is, you're not supposed to be parking any vehicles anywhere else
31:55except for the approved driveway. It makes it pretty clear.
32:03Section 7 limits the number of commercial vehicles that can park to not
32:08more than two and defines commercial vehicles.
32:18And you're also listing how long they will have an opportunity to get in
32:23compliance with this section, right? Yes, there's a one-year compliance from the
32:31adoption of the code.
32:33And the failure to comply with this section, right? Yes.
32:37Revocation or suspension of your rental occupancy permit or rental
32:42occupancy registration. Yes, that's correct.
32:48Subsection G and F are self-explanatory. Rental dwelling should only be occupied
32:54otherwise utilized in accordance with the certificate of occupancy that it's issued.
33:00Okay.
33:03Section I prohibits the placement of a dumpster upon any one, two, or multi-family residents.
33:13Those are just those types of structures. So we do have dumpsters that have approved site plans
33:22that are at apartments, apartment houses. That's not going to affect this. Okay.
33:28Not to go off topic. Good.
33:31With...
33:32When you have a...
33:33When you have somebody who's renting, you know, multifamily. How we...
33:38Is their ability to collect more, like for sanitation. That they would pay a higher sanitation tax than others
33:44because they would be in the double house generating more sanitation. So you see those houses when there's
33:49there's 8 or 10. Is that something that...
33:52I know when we were discussing it in code. I was just thinking about it.
33:54Like...
33:55Can... I think those renters should pay more sanitation if they're... if they're having...
33:59I believe they are assessed differently. I think they're... they're a different type of...
34:01code for the assessors. So they're the garbage district.
34:05More garbage. Yes. I believe so.
34:08Counselor has something.
34:10Just curious. You know, when we discuss like, so no dumpsters, which just means they're going to put everything at the curb, right?
34:14So how do we...
34:15They're assessed as a multi-family dwelling by the assessor's office, which pays the highest amount into the sanitation district.
34:21Perfect. Okay.
34:22So we make it up that way.
34:24No dumpsters.
34:25Thanks. I did not know that.
34:27Makes sense though.
34:28Yep.
34:29Okay. And...
34:30So...
34:31Subsection J, which is our final section, pertains to the publishing of rental dwelling units.
34:39This was one of Councilman Kern's suggestions, and it's a good one.
34:45Whereby requiring the owner or managing agent of a rental property to first obtain a rental registration or a rental permit prior to advertising the property for rent, which I think all landlords should probably do.
35:00Because a lot of times we get...
35:01The tenants coming in to us. They are looking to rent a property.
35:10And we tell them you have to do a FOIL.
35:11So this will alleviate that.
35:16I think upon passing of this legislation too.
35:21We want to give copies.
35:23And I think we should have a conversation piece.
35:24Maybe at our Fire Chiefs District meeting.
35:27To give this to our Fire Chiefs.
35:29With the understanding that.
35:30Very often.
35:30The point of.
35:31[transcription gap]
35:31in addition to code enforcement when they're on scene, whether it be for fire, CO alarm, automatic fire alarm,
35:38any of that nature, and the fire chief is on scene, at that time he or she can direct a code enforcement officer
35:45to respond to the scene without the necessity of a warrant at that time because they are currently on an active fire scene.
35:52And that will give you the ability to go in, your officers, to write summonses right at the time
35:57in the presence of the fire marshal while they're there.
35:59Okay.
35:59And you've been gracious enough that you and Nicole have been on call to assist them when necessary.
36:05Yep.
36:05And so, but we want to give them this legislation.
36:08I think we should have a little, you know, we can have like a work session or something with the fire chief
36:11so they're aware of it so when they see some of these infractions,
36:14it's getting you guys into the house more easily as opposed to trying to come back even the following morning.
36:19Now you need a search warrant.
36:20Right.
36:20You need cooperation to go in and it makes it much more difficult to write a summons.
36:23So I think we've got to get our four fire departments involved in this as well.
36:26Okay.
36:27Is there a way to...
36:28have inspections, yearly inspections?
36:32Are you able to do that?
36:33Oh, yes.
36:34We do with rental properties.
36:35And keep in mind, this code is only an addendum to the rental property law.
36:39It's not affecting any owner-occupied single-family residences.
36:42Right.
36:43Okay.
36:43So, yes, we do annual inspections on rental properties.
36:46And then, in general, what are the violation fines?
36:51We'd have to go into the penalties section of 263 to make that determination.
36:56I don't have it off the top of my head.
36:58Because I know that we were speaking the other day.
36:59I'd really like to see an increase in the fines.
37:02In the fines.
37:04We'll take a harder look at it.
37:05It's a max 500 for no rental permit.
37:07That I know.
37:08Okay.
37:08First offense.
37:09Mm-hmm.
37:10So 500...
37:11500 is the max.
37:12First offense.
37:13Yeah.
37:13Our counselor in the back is going to shout out a number.
37:16I thought it was 500 to 1,500.
37:19She's saying 550?
37:20500 to 1,500.
37:23Okay.
37:24500 to 1,500.
37:26First offense.
37:28I like that this is getting public, that it's requiring them to publish it.
37:31I think it also protects tenants that way, too.
37:34Absolutely.
37:34If you think you're going into a legal apartment, and then you find out you have to vacate because they weren't.
37:40They weren't.
37:40They didn't have to be approved.
37:42Yeah.
37:43Yeah.
37:46Next one.
37:47I think this is a long time coming.
37:49I think you guys did a great job.
37:50Thank you.
37:51Yeah.
37:51The residents have been wanting to see something tighten up on these rentals.
37:57And this is an excellent tool that you've given the town.
38:02Thank you.
38:02Thank you.
38:03And I think increasing the fines will prevent the landlords from putting all these people in homes illegally.
38:09Yeah.
38:09If the fines are high enough, it won't be economically advantageous for them to do that.
38:13Yeah.
38:13Right.
38:14$500 is what one person in this rental is paying.
38:18It really doesn't make a big impact.
38:20Right.
38:20We want it to be more cost effective to go the legal route than actually to pay for the permit.
38:27Mm-hmm.
38:27And keep in mind, there's a lot of good landlords out there that do the right thing.
38:32And this is not really going to affect them because they're operating a rental property in good condition.
38:41So with that being said, this is really regulations that are going to more so upset that landlord that is not operating.
38:53He's operating the properties with substandard conditions.
38:58Yeah.
39:00Excellent.
39:02Is it possible to regulate how many of those dishes are on the roof of the house?
39:08Well, that's already in our rental code with regard to proving whether or not a house is an illegal to family.
39:16So we can use that as presumptive evidence to prove that in court.
39:20That's one of the elements of presumptive evidence in our rental code.
39:25Right.
39:25Yeah.
39:27You're on it.
39:28Good job.
39:29Try to be.
39:30I think we've been progressing overall in the last two years.
39:34You know, we did all the rental codes and so forth.
39:37We've done fire codes and you just keep expanding on it.
39:40So you're catching every loophole.
39:42Yep.
39:43Good job.
39:44Thank you.
39:45I appreciate it.
39:46I appreciate you being available.
39:47Okay.
39:47You know, after the meeting, anybody has any questions, give me a call.
39:51All right.
39:51Excellent.
39:52Thank you.
39:53And thank you, Councilman Kern, for working on this also.
39:55Thank you.
39:56[transcription gap]
39:57Okay.
40:02That's it for our open session.
40:05We're going to move on to resolutions.
40:10Deputy Supervisor, if you would come up.
40:14Everybody ready?
40:15How's their packet?
40:16I think we are.
40:17Okay.
40:17Resolution number one, resolution to amend and correct,
40:19resolution 2024-296, sewer capital project number 2006.
40:27Okay.
40:28Authorization to publish and post public hearing to amend Town Code Chapter 221
40:33to establish Community Preservation Fund Water Quality Improvement
40:36and Pollution Prevention Committee.
40:38That's resolution number two.
40:42Resolution number three, adopts a local law to amend Chapter 251 of the Riverhead Town Code
40:47entitled Noise, Public Nuisances, and Property Maintenance, Section 7 thereof,
40:51entitled Variances.
40:55Number four, adopts a local law to amend Chapter 251,
40:57Section 301 of the Riverhead Town Code entitled Zoning and Land Development,
41:01Section 240 thereof, entitled Bed and Breakfast Facilities.
41:06Number five, adopts a local law to amend Chapter 217,
41:10Section 67 of the Riverhead Town Code entitled Front Yard Parking Restrictions,
41:14Certain Areas.
41:17Number six, appoints Chairman of the Town of Riverhead Emerging Technology Committee.
41:23Number seven, appoints an automotive equipment operator.
41:27Number eight, appoints a cook to the Senior Citizen Department.
41:33Number nine, appoints a call-in cook to the Senior Citizen Department.
41:39Number ten, appoints a call-in park attend, appoints call-in park attendants,
41:43plural, to the Recreation Department.
41:47Number 11, appoints call-in recreation aides to the Recreation Department.
41:53Number 12, authorizes license agreement with Riverhead Volunteer Ambulance Corps
41:57for the use of Riverhead Town Hall Basement for EMT course instruction 2024 through 2025.
42:04Get a hold of Riverhead Volunteer Ambulance if you're interested in becoming an EMT
42:09because they're going to be having classes here right downstairs in this building
42:13where you can get certified as an EMT.
42:16Yep.
42:16So I know they're always looking for people.
42:19Absolutely. Yep.
42:20Same with Waiting River.
42:22I mean, everybody and our firemen, they're all looking for people.
42:25So give it some consideration.
42:27Consideration, folks.
42:30And Resolution 13, ratifies the appointment of probationary police officers to the Police Department.
42:37Number 14, ratifies amendment to Resolution 2024-695, promoting Andrew Smith to Chief Fire Marshal.
42:45Well deserved there.
42:47He does a fantastic job.
42:48Yes, he does.
42:50Number 15, accepts the retirement of police captain.
42:55Number 16, authorizes purchase.
42:57Number 17, authorizes the town clerk to publish and post notice to bidders for well and pump testing, evaluation, reporting, and information management for Riverhead Water District.
43:17But our water district is needy.
43:19They are a needy boat.
43:20They are needy.
43:20Aren't they, Frank?
43:23They do a great job.
43:25Number 18, authorizes the town clerk.
43:27To publish and post notice to bidders for one 2024 Mac model MD6-42 dump truck for Riverhead Water District.
43:35Must be much smaller than the highway truck.
43:38Much smaller than the highway truck.
43:39Thinner pack.
43:39That's what it's real thing.
43:40Okay.
43:41Number 19, ratifies purchase of work trucks for highway department.
43:45Number 20, ratifies designation of alcohol service vendor to service alcohol at the Polish Hall Festival.
43:53Number 21, rescinds recidivism of the work truck.
43:54That's what it's really about.
43:55[transcription gap]
43:57Resolution 2024-368, Townscape, Blues by the River, Chapter 255, Special Event Application.
44:05That's the Blues event scheduled for September.
44:08It has been canceled.
44:10So anybody that was planning on a go to that, mark the calendar that it's been canceled.
44:16Number 22, approves fireworks application for Baiting Hollow Club, September 1, 2024.
44:21Number 23, authorizes supervisor to execute agreement with Riverhead Youth Sports, Inc.
44:28for the Referee Umpire Services for Town of Riverhead Police Athletic League Football Program for 2024 calendar year.
44:37Number 24, ratifies authorization for the supervisor to sign a professional service agreement with Mark McLaughlin.
44:46Number 25, ratifies authorization for the supervisor to enter into an agreement with the town of Riverhead Youth Sports, Inc.
44:51for the Referee Umpire Services for Town of Riverhead Youth Sports, Inc.
44:51with an employee.
44:55Number 26, resolution to change Town of Riverhead participation to New York State Health Insurance Program.
45:04Number 27, authorizes the removal of all littered garbage, refuse, rubbish upon the premises known as 271 Hubbard Avenue,
45:13Riverhead, New York, Suffolk County Tax Map number 600-112-1-28, pursuant to Riverhead Town Code Chapter 251.
45:21And resolution number 28, acceptance of a donation.
45:27It's a $100 donation that Eileen Lang made to the Senior Center. Much appreciated.
45:41Okay, that concludes our open session today.
45:44In a moment, we will close the open session and retire into executive session to discuss personnel matters.
45:51Matters surrounding the change in status of an employee with Chief Frost.
45:56We have matters surrounding possible leave of absence of an employee with Highway Department Superintendent Zaleski.
46:02We have legal matters, matters surrounding potential litigation among municipalities with Howard.
46:09Contractual, we have matters surrounding possible inter-municipal agreement with the town of Brookhaven.
46:15That will be with Rothwell and Howard.
46:17And we have matters surrounding possible sale of real property.
46:21We have clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear
46:51Thank you.

Full Transcript

Thank you. Thank you. Thursday, August 15th, and we're here for a work session. We're going to start up with the Pledge of Allegiance. If you would stand, please. Danielle, how about leading us in the pledge? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank you, Danielle. Okay. A couple things here today to go over. First, and probably the most important thing you're probably going to hear today, we're going to be sending out a media advisory momentarily, and it's regarding the Agritourism public hearing scheduled for Tuesday, August 20th. And the public hearing, I'm going to read this word for word here, public hearing regarding Agritourism. Agritourism is canceled, public forum to be arranged. The public hearings regarding Chapter 301, zoning and land development related to proposed specially permitted use, Agritourism, inns and resorts in RA80 zoning use district, scheduled to take place August 20th, 2024 at 6.05 p.m., has been canceled. In response to the unusually high volume of opposition and commentary received by all members of the town board, whether that be emails, calls, or texts regarding the topic of Agritourism, inns and resorts, some of which may reflect a misunderstanding of the intent and or extent of the proposed change, Supervisor Hubbard and the entire town board have agreed it would be beneficial and productive to host a public forum on the subject. Rather than simply add the topic to an upcoming work session, wherein members of the public cannot engage freely with town board members, and to the public, I would like to ask you to please stand by the agenda. The agenda is as follows. [transcription gap] Before we move into our planning staff, the forum format is intended to foster dialogue so that all sides of the issue can be freely discussed. The public forum will take place on Wednesday, September 18th, here in the town board room. And I'm assuming that's going to be at 6 o'clock. Okay. Wednesday, September 18th, at 6.00 p.m. right here in the town board room. There will be a forum where the public, the farmers, everybody can come and listen. Everybody can come and learn about it and also ask questions about it. Because there does seem to be a lot of misunderstanding out there about it. I keep some of the letters that have come in. I have, are not accurate. Most of them are, but there are some that things have kind of gotten twisted a little bit. So I think it's really important that the public has an opportunity to engage with the board and hear from our planning staff and hear exactly what it is that the agritourism is about. So again, Wednesday, September 18th at 6 o'clock, there will be a forum here in the building, in the board room, and the public hearing on August 20th is canceled. The public hearing regarding agritourism is canceled. I'm surprised also, I think I speak for everyone, I believe that we're willing to make adjustments and changes too if it doesn't accommodate everybody. It's not like we just have a set code and this is it and we want to explain that. We're willing to make adjustments, take all considerations and all points of view. And if we can come to some type of compromise and something works, we can move forward. And if not, it is what it is. So we're just letting the public know, like if they have suggestions or items particularly, you know, certainly want to address any concerns by the farming community especially. And like, so we're willing to make adjustments and changes. And I think we can then consider that. And I think that's why really with the public hearing would then of course have to be rescheduled anytime we rewrite or make any changes to the code. And we're also willing to hear from the public and the farmers or anybody who wants to, if you have ideas on preserving the farmland, you have thoughts or ideas how you think it can be done, we want to hear that. You know, this is the purpose of this really was developed to preserve more farmland. And, you know, we're looking at all the tools we have in the box to try to preserve as much as we can. But you guys might have ideas out in the private sector that we haven't thought of or haven't discussed. So we want to hear from that. And that will be a perfect time, Wednesday, September 18th at 6 p.m. Okay. A couple of announcements. This Saturday, August 17th, opening ceremonies for Racetrack Not Street, 345 p.m. The infamous Mark M.K. will do the national anthem. And there will be a driver's meeting immediately after the national anthem. And then they will start racing. So weather looks good. Come on down. Joanne, you want to have a little chat about? Sure. So this weekend is the Polish Town Fair and Festival. The Polish Hall and the Polish Civic have come together to bring back the fair like it used to be many, many years ago. I'm so happy that we were able to put this together. So this will be Saturday and Sunday from 10 a.m. to 6 p.m. And it's all down Pulaski Street. And the Polish Hall will have bands going on. Both days. And the Polish Civic has bands and I believe a DJ. So it's going to be a great day. So we hope everybody can come out. And we hope that the weather holds out. So get your Polish on and come on out. Thank you, Supervisor. Might one be able to get a kielbasa sandwich at this event? On Sunday I'll actually be working a kielbasa booth. Nice. Come see me. Excellent. Very good. Yeah, come on down. That's a great time. It kind of lost track a little bit with COVID. And they got the COVID. And they got things back together. And it's expected to be as big and glorious as it has been in years past. So come on down. Special board meeting next Wednesday, August 21st, 6 p.m. For the purposes of consideration of adopting the comp plan update and issuing a finding statement. Okay. So that will be next Wednesday, August 21st at 6 o'clock right here in the boardroom. I think that's it. I think that's it for announcements. So let's get started on our agenda here for the work session. First up we have Code Enforcement Matters surrounding monthly report. Senior Investigator Downs, come on up. Good morning, everybody. Good morning. Good morning. Okay. Complaint investigations. Code Enforcement opened up 55 new complaint investigations. Okay. We have five new complaint investigations for the month of July. We did four overcrowded houses, six residential no building permits, and six complaints for vehicles and parking. I've listed all the others on your reports. Chipping away at all the bad things that are going on out there. Yes. Yes. Excellent. So we have approximately 98 cases still under investigation since January 1st. We've issued 85 summonses for the month of July. Such ticketable infractions are no rental permits, no building permits, no certificate of occupancy, noise, animals, dogs, parking on non-driveway areas, commercial litter, residential litter, weeds, rubbish. Of course, this is the big month. Approved site plan, unsafe buildings and structures, overcrowded houses, stop work orders. Those are people that are violating stop work orders. Swimming pools without proper fencing, unlawful signs, accessory buildings and structures, setbacks, and some property maintenance code violations in New York State. Code Enforcement announced full full full full

We have inspected approximately 131 residential type structures and 75 apartment units for the month of July. We've collected approximately $36,425 in rental fees for the month of July. So, totaling revenue from January to July, there's a typo there, I'm sorry, it's $188,825 in rental revenues. Very nice. Yep. Very nice. Continue to plug away. Absolutely. The caseload is incredible. And hitting all these things that we've been talking about for years now that finally, you know, even the parking on the lawns, you know, now we finally... We finally have the code we can work with. So, yep. All good stuff. Yep. All good stuff. And I think you're proving our conversation from a year and a half ago in terms of expanding your department and doing, you know, you've ran rental permits annually, supposed to buy annually, right? Yep. And so that takes, you know, more officers to complete that task, but you're also bringing in more revenue. Correct. So you're proving to us your initial thoughts. So you're proving to us, like, a year and a half ago when we saw it down, this is the right approach and it's working. Yeah. Thank you for that. Yes. Mr. Towns, I just want to ask, how is everything going with the illegal Airbnbs? I figure the summer months, this is their time. Yeah, we're still pursuing them regularly. You know, we do have, we do follow the ads that are being posted on the Airbnb websites. Which is outrageous, right? It's such a blatant, in your face. There's so many of them, yeah. But most of them do have rental permits. They do have rental permit applications, so we're in the process of reviewing those ads and revoking their rental permits. Okay, great. Thank you. Well, thank you, sir. Good work. I appreciate it. Thank you. Next up, we have the Vivid Town Clerk, James Wooten, with his monthly report. The father of Israel. Good morning. [transcription gap] Did you all get happy seconds? We did. Oh, you did. Yeah. Well, Town Clerk stayed busy during July. Of course, all this started hunting season, so next month's report will be a lot more entailed. But 244 FOIA requests that we received. 212 of those, Alec Lewis put in, right? Most likely. 33 marriage licenses. I'm just highlighting the big ones. Yeah. 24 new births in the town of Riverhead during the month of July, which was good for the citizens. And that's basically it. Town Board meetings, agendas, a lot of mail requests and stuff like that. So it's just a steady office, what we do. We're currently looking at the IQM, too, as we know, with the minute-making. I have a meeting today with Brookhaven staff. My staff and Brookhaven staff and their IT and our IT are all meeting in Brookhaven Town Hall to go over their experiences with the Civic Plus and how they rectified all the issues that some of the clerks have. I have concerns with. And it looks like they rectified a lot of this. So I'm looking forward to that meeting today at 3 o'clock at their town hall. And I think we can move forward right quickly with what we need to do as far as the hiccup with the IQM, too, some setting or their support setting next year. But other than that, that's it. I really got nothing more to report. Correspondence, of course, is out the window. You get copies of all the correspondence. And we've got another 33 this morning. A lot of them are Me Too, call Me Too letters, where it's just people just change the heading, but it's the same verbiage. So what we do with that is we just scan it once and just list everybody's name who sent that. So it just saves paper, saves trees, saves all that. But I think a lot of it had to do with agritourism, so I'm glad you had that off in the past, that you're going to have a special shred on that. So we're going to end the public hearing for this Tuesday. Yes. So I can do that. That makes sense. Absolutely. I'm a little concerned here, though. I have let Bob Carpenter know. I called him last night. Okay, good. I'm a little concerned here that there were 24 new births and 381 death certificates. I know. Is Riverhead going to be extinct down the road, or what's going on here? Most of it's probably the Rothwell Funeral Home. Well, you can order 20 death certificates. Right. I get it. Call me over one birth certificate. I get it. And that's just people who pass away at Peconic Bay. That's a Riverhead resident. One really rich person that needs 381 death certificates. That's not all Riverhead residents, like you said. Yeah, they're all Riverhead residents. This is all generated from Peconic Bay Medical. Even the 24 births, sometimes they're from Mattatuck or from other towns. Gotcha. But that's it. That's it. I tell you, it's fun coming to work every day. Yeah. Because we always love it. It's always something to do. And Alex keeps us busy with our requests. Just me. Well, no, it's not just you. I agree. All right. That's it. Thank you very much. I'll let you know how the meeting goes today. Have a great day. All right. Next up, we have Justice Court Matters Surrounding Monthly Report. Counselor Saru.

How are you? Good morning. How are you doing? How are you? Good. Okay. So, as you can see, everyone has a copy? Yes. Okay. The layout's a little bit different this month, as I wasn't here last month. But I did watch the last work session. And, Castleman Rothwell, you touched upon trying to get more of a streamlined way to track these surcharges. So, I reached out to the Justice Court. They emailed me back. So, the way their system works is all the mandatory surcharges, which is also... New York State. Yes. So, they all get lumped together. So, it's very hard for the Justice Court to parse out just the town code. So, what I'm trying to do on my end is what I do is I'll take, like, for example, we have a Justice Court calendar, right? I go through it. I parse out what everyone pled to. Then, I go back to Section 117. I figure out what the surcharges are. And then, I kind of put them next to it. So, now, as you can see, these are kind of categorized by the associated surcharges and what they'll go to. Now, that's as far as I can go on my end because I can't... Yeah. It's just perfect because our mandatory surcharges, we just want to make sure that we're applying them in the right generalized area where they should be. So, if the infractions are happening in the town parks, then the surcharges should... Right. ...should be applied to cleaning up the town parks and so forth. Right. So, that would be flight mitigation. So, the human services a little bit, too. Next month, it'll be a little bit more detailed. I feel like each month, I'll make this a little bit easier to see. And then, as far as I can go on my end is that's how much that we got. I can't figure out whether or not it's collected, you know, whether or not these people are paying. But we're getting there. Okay. So, that's going to be the new... ...new format so that we can kind of have a better idea of each month how much we're getting in surcharges. And I guess eventually that can go to our accounting department, right? So that they can... Yes. ...have a line item available for those... Yes. ...different... And I coordinated with accounting before Bill had left and I'm going to... Awesome. ...kind of pick back up with that. So, that's what I have for surcharges. Excellent. All the totals speak for themselves. And we had... And we appreciate it. It's more work, but that was the goal of putting in the mandatory surcharge was that it would be just a little thing. You know, if it's buying a couple picnic tables... Right. ...to put in a town park because somebody did something wrong, you know what I mean? Then that's...it just...it all helps in the end. Yeah. So, next month... So, thank you. Oh, no problem. So, next month it'll say what the surcharges are aside from the total. Gotcha. Perfect. All right. And that's where we're at. Like, we've had 16,000 surcharges, mandatory surcharges. Yeah. Yeah. What's the surcharge? That's the total amount brought in by...for the fines and surcharges. Right. So, like, if you parse out the blight mitigation, the surcharges collected for last month was 1,125 out of the 12,000. Right. Okay. Some...not everything carries a surcharge, but we get what we can. Right. So, that's... Thank you. ...that's what we got for this month. If it sits there for a year or two, it'll accumulate. Right. It'll be something. Right. So, we're running tab. Thank you very much. Yep. Good job. That's all I have, but I think I'm... Thank you. ...on time. Great work. Thanks. I think I'm on for the next month, so I'm just... Okay. Sounds good. Stay seated. Next matter up. All right. Matter surrounding change to Riverhead Town Code 289-6, reference turns, right turn prohibited. So, if everyone has just a Google Maps. Mm-hmm. So, last month we received a letter from the County of Suffolk asking us... Okay. ...to reflect. So, this sign's already up, the no right turns northbound from Cromer Avenue onto County Road 58. So, County Road, the county owns that road, they put the no right turn sign. I went back and Google Maps images trying to see how long ago this sign was put up. Looks like sometime before 2015. So, they just had asked us to reflect it in our code so that everything is kind of all on the same page. So, it would be a very simple addition to 289-6 turns. It already has a list of locations that are prohibited to make a right turn. I just stuck Cromer Avenue in there alphabetically, and that would really be the only change. Most of the other ones are all around schools. Yes. For the most part. Yeah, that's true. So, yeah. So, we were encouraged by the County of Suffolk to just... ...to reflect it in our code so everything is on the same page. And if anyone were against that, the only recourse we would have is to ask Department of Public Works to do a traffic study. And then they could revisit whether or not that sign should or shouldn't be there. Okay. So, that's what I have for that. Sounds good. Thank you. All right. All right. Next up, we have Matters Surrounding... ...the Addition of Code 263-5.2, Regulations and Other Specifications Regarding Rental Properties. And that will be with Danielle Hurley and Rich Downs. And this was worked on with Councilman Kern also, who is not here today. Yes. Good morning. [transcription gap] Okay. So, we're going to put together a little preamble here just to let the Board know exactly where, you know, the mindset was in the adoption and the draft of this revision. So, more frequently now than ever before, our code inspectors are recognizing some serious over-occupancy and blighted exterior parking conditions that are arising from our rental properties. We're also more commonly seeing situations on rental properties where landlords are attempting to add to the code. [transcription gap] and more dangerous conditions. Right. Yes. The building department is seeing an increase in applications for buildings that are one, two, and multifamily houses where the goal is to increase the bedroom counts. They are seeing this trend on all floor levels, including the third-story attic spaces and the basements. This is being done without taking into account that the building or the property, for that matter, may be of inadequate size to handle more occupants. Permitting these types of alterations will essentially create substandard parking and exterior blighting conditions throughout the surrounding neighborhoods. Some of our other east end towns have strict policies with regard to basements, third-story occupancies, and parking, which also prompted us to look into further regulations with respect to our rental code. Currently, as you may or may not know, we have 1,900 rental properties in the town of Riverhead, and that number continues to rise. Substandard rental properties tend to promote and encourage deterioration of housing stock within our town, create blight, and awful institute excessive vehicle traffic and parking problems, not to mention, in some cases, overburden our municipal services. It was our goal in drafting this revision to curb the proliferation of certain conditions that encompass those rental properties which may be operating in such a manner to cause over-occupancy, blight, and substandard parking conditions. With that being said, the proposed amendment we will be reviewing today is an insertion into our Chapter 263, entitled Rental Dwelling Units. This amendment was brought to the Code Revision Committee and unanimously reviewed and approved. Okay? This is fantastic. Oh, thank you. Yeah. We'll get into the whole code next. Does everybody have a copy of it? Yes. Okay. Okay.

Okay, so this insertion is going into 263. I am. We created a 5.2 in Chapter 263. The Section A, for the sake of you reading the entirety of it, I'll just kind of give you an outline. All right, so Subsection A just mirrors the New York State Property Maintenance Code as it pertains to occupancy standards in dwelling units. It provides us with the capability within our town code to enforce over-occupancy, as opposed to over-occupancy. Okay. [transcription gap] Okay. [transcription gap] Okay. [transcription gap] Okay. Okay. Okay. Okay. Okay. Okay. lawfully in a rental unit without the proper approvals.

Section B outlines the intended use of the dwelling unit shall only be in conformance with the town's pre-existing definition of family or functional equivalent. Riverhead's definition of family is constitutional, permissible standards set forth in the guidelines in the state of New York.

C sets forth the limits of the number of bedrooms with any basement of a single family rental, which at present, by the way, must also meet the state building and fire code standards. This section is an effort to reduce the overcrowding and substandard off-street parking conditions that arise from rental properties.

Section D prohibits habitable bedrooms within any two multi-family rental within any apartment house, garden apartment, condominium, or townhouse, as those terms are defined in the Riverhead Town Code.

Yes. So no bedrooms in the basements of any two-family, multi-family apartment, condominium, or townhouse. The adding of additional bedrooms in the basement to these types of structures not only could potentially adversely overcrowd a property, it could also violate any pre-existing site plan approvals and substantially change the need for more parking areas. Okay, moving on to E. Section E prohibits the use of any third-story attic space as habitable space or bedrooms within any one, two, three, or four-story apartment. Section E prohibits the use of any third-story attic space as habitable space or bedrooms within any one, two, three, or four-story apartment. Section E prohibits the use of any third-story attic space or bedrooms within any one, two, three, or four-story apartment. Section E prohibits the use of any third-story attic space or bedrooms within any one, two, three, or four-story apartment. There is one exemption to those pre-existing multi-family dwellings There is one exemption to those pre-existing multi-family dwellings that have obtained the proper sprinkler system and comply with the egress requirements. Okay, section F.

This subsection sets forth new requirements for driveways on rental properties. It further defines a driveway It further defines a driveway and the acceptable materials for driveways on rental properties, and it is in line with the standards set forth in our accessory apartment code already.

So in other words, we're transferring that language into our rental property code.

Section one mirrors the requirements set forth for our off-street parking in our zoning ordinance. Driveways on rental properties shall be able to accommodate vehicles calculated by the number of bedrooms within the structure.

Subsection two requires the application requires the application to depict the location and size of the driveway as part of their rental permit application. So when somebody's submitting a rental permit application, they're going to be able to submit a rental permit application and the application will be submitted to the office and the office will be able to submit a rental permit application. So that's part of the application procedure. And part of that application procedure will be that you must provide us a survey with the driveway on it. That's terrific. We don't have that now, you're saying? We don't currently have it. No, that's a terrific addition. Yeah. I think I hope in the future we have a discussion about that, that eventually a code enforcement officer on the scene will be able to call back to this office here and maybe bring up that application and literally, by phone or something, text so that when you're going to call, you can get a call back. And then when you're standing in the driveway, you can see is this written as a, you know, eight foot drive wide or 25 foot wide, whatever it may be. You know exactly what it is. So right in the main office here, if they call back, they can bring up that application and send it off to the code enforcement officer on site. And try and scan it also into IPS so they can pull it up from their computers. That's a good idea. Otherwise it prevents this back and forth, well let me go back and let me look at it, let's do it right on the scene. And the driveway cannot be in the backyard? We'll get into that. We do have exceptions for driveways because a lot of people's driveways do extend from the front yard to the side yard to the rear yard. So that's allowable but there are some. Could be a garage on the back part of the property where the driveway is going to go away. Correct. A boat, a camper, something in the back is typically. It's allowable. There are regulations though. There are. There are some regulations. Coming in a few. Stay tuned. Okay. Section 2. Section 3 prohibits the use of compacted dirt or soil as the intended driveway on rental properties. Okay. Just a one lawn. Just basically yes. It's just a lawn. No parking on the lawn. So we take care of that. Okay. Section 5 prohibits the parking of vehicles in the rear yard unless on an acceptable driveway. Okay. What's the definition of an acceptable driveway? So it's in the subsection F.

Understood. Okay. And proceeding on we also subsection 6 sets forth the limitations for the width for driveways. Okay. Subsection 6 under section 7 under section 7 under section 7 under section 7 under section 7 under section 7 under section 7 under section 7 under section 7 surfaces or in cases of pre-existing driveways with the appropriate lock coverage. So you're gonna have those scenarios where you're gonna have a pre-existing driveway that exceeds the 25 foot limit that was pre-existing and has the sufficient lock coverage for that type of pervious or impervious surface. So there has to be an exception for that. And if they have those they have to be approved in writing by a code enforcement officer, right? Correct, yes. Section 6 prohibits the parking of vehicles on any part of the property except for the approved driveway. So when we have a plan, we know where the driveway is, you're not supposed to be parking any vehicles anywhere else except for the approved driveway. It makes it pretty clear. Section 7 limits the number of commercial vehicles that can park to not more than two and defines commercial vehicles.

And you're also listing how long they will have an opportunity to get in compliance with this section, right? Yes, there's a one-year compliance from the adoption of the code. And the failure to comply with this section, right? Yes. Revocation or suspension of your rental occupancy permit or rental occupancy registration. Yes, that's correct. Subsection G and F are self-explanatory. Rental dwelling should only be occupied otherwise utilized in accordance with the certificate of occupancy that it's issued. Okay. Section I prohibits the placement of a dumpster upon any one, two, or multi-family residents. Those are just those types of structures. So we do have dumpsters that have approved site plans that are at apartments, apartment houses. That's not going to affect this. Okay. Not to go off topic. Good. With... When you have a... When you have somebody who's renting, you know, multifamily. How we... Is their ability to collect more, like for sanitation. That they would pay a higher sanitation tax than others because they would be in the double house generating more sanitation. So you see those houses when there's there's 8 or 10. Is that something that... I know when we were discussing it in code. I was just thinking about it. Like... Can... I think those renters should pay more sanitation if they're... if they're having... I believe they are assessed differently. I think they're... they're a different type of... code for the assessors. So they're the garbage district. More garbage. Yes. I believe so. Counselor has something. Just curious. You know, when we discuss like, so no dumpsters, which just means they're going to put everything at the curb, right? So how do we... They're assessed as a multi-family dwelling by the assessor's office, which pays the highest amount into the sanitation district. Perfect. Okay. So we make it up that way. No dumpsters. Thanks. I did not know that. Makes sense though. Yep. Okay. And... So... Subsection J, which is our final section, pertains to the publishing of rental dwelling units. This was one of Councilman Kern's suggestions, and it's a good one. Whereby requiring the owner or managing agent of a rental property to first obtain a rental registration or a rental permit prior to advertising the property for rent, which I think all landlords should probably do. Because a lot of times we get... The tenants coming in to us. They are looking to rent a property. And we tell them you have to do a FOIL. So this will alleviate that. I think upon passing of this legislation too. We want to give copies. And I think we should have a conversation piece. Maybe at our Fire Chiefs District meeting. To give this to our Fire Chiefs. With the understanding that. Very often. The point of. [transcription gap] in addition to code enforcement when they're on scene, whether it be for fire, CO alarm, automatic fire alarm, any of that nature, and the fire chief is on scene, at that time he or she can direct a code enforcement officer to respond to the scene without the necessity of a warrant at that time because they are currently on an active fire scene. And that will give you the ability to go in, your officers, to write summonses right at the time in the presence of the fire marshal while they're there. Okay. And you've been gracious enough that you and Nicole have been on call to assist them when necessary. Yep. And so, but we want to give them this legislation. I think we should have a little, you know, we can have like a work session or something with the fire chief so they're aware of it so when they see some of these infractions, it's getting you guys into the house more easily as opposed to trying to come back even the following morning. Now you need a search warrant. Right. You need cooperation to go in and it makes it much more difficult to write a summons. So I think we've got to get our four fire departments involved in this as well. Okay. Is there a way to... have inspections, yearly inspections? Are you able to do that? Oh, yes. We do with rental properties. And keep in mind, this code is only an addendum to the rental property law. It's not affecting any owner-occupied single-family residences. Right. Okay. So, yes, we do annual inspections on rental properties. And then, in general, what are the violation fines? We'd have to go into the penalties section of 263 to make that determination. I don't have it off the top of my head. Because I know that we were speaking the other day. I'd really like to see an increase in the fines. In the fines. We'll take a harder look at it. It's a max 500 for no rental permit. That I know. Okay. First offense. Mm-hmm. So 500... 500 is the max. First offense. Yeah. Our counselor in the back is going to shout out a number. I thought it was 500 to 1,500. She's saying 550? 500 to 1,500. Okay. 500 to 1,500. First offense. I like that this is getting public, that it's requiring them to publish it. I think it also protects tenants that way, too. Absolutely. If you think you're going into a legal apartment, and then you find out you have to vacate because they weren't. They weren't. They didn't have to be approved. Yeah. Yeah. Next one. I think this is a long time coming. I think you guys did a great job. Thank you. Yeah. The residents have been wanting to see something tighten up on these rentals. And this is an excellent tool that you've given the town. Thank you. Thank you. And I think increasing the fines will prevent the landlords from putting all these people in homes illegally. Yeah. If the fines are high enough, it won't be economically advantageous for them to do that. Yeah. Right. $500 is what one person in this rental is paying. It really doesn't make a big impact. Right. We want it to be more cost effective to go the legal route than actually to pay for the permit. Mm-hmm. And keep in mind, there's a lot of good landlords out there that do the right thing. And this is not really going to affect them because they're operating a rental property in good condition. So with that being said, this is really regulations that are going to more so upset that landlord that is not operating. He's operating the properties with substandard conditions. So. Yeah. Excellent. Is it possible to regulate how many of those dishes are on the roof of the house? Well, that's already in our rental code with regard to proving whether or not a house is an illegal to family. So we can use that as presumptive evidence to prove that in court. That's one of the elements of presumptive evidence in our rental code. Right. Yeah. You're on it. Good job. Try to be. I think we've been progressing overall in the last two years. You know, we did all the rental codes and so forth. We've done fire codes and you just keep expanding on it. So you're catching every loophole. Yep. Good job. Thank you. I appreciate it. I appreciate you being available. Okay. You know, after the meeting, anybody has any questions, give me a call. All right. Excellent. Thank you. And thank you, Councilman Kern, for working on this also. Thank you. [transcription gap] Okay. That's it for our open session. We're going to move on to resolutions.

Deputy Supervisor, if you would come up. Everybody ready? How's their packet? I think we are. Okay. Resolution number one, resolution to amend and correct, resolution 2024-296, sewer capital project number 2006. Okay. Authorization to publish and post public hearing to amend Town Code Chapter 221 to establish Community Preservation Fund Water Quality Improvement and Pollution Prevention Committee. That's resolution number two. Resolution number three, adopts a local law to amend Chapter 251 of the Riverhead Town Code entitled Noise, Public Nuisances, and Property Maintenance, Section 7 thereof, entitled Variances. Number four, adopts a local law to amend Chapter 251, Section 301 of the Riverhead Town Code entitled Zoning and Land Development, Section 240 thereof, entitled Bed and Breakfast Facilities. Number five, adopts a local law to amend Chapter 217, Section 67 of the Riverhead Town Code entitled Front Yard Parking Restrictions, Certain Areas. Number six, appoints Chairman of the Town of Riverhead Emerging Technology Committee. Number seven, appoints an automotive equipment operator. Number eight, appoints a cook to the Senior Citizen Department. Number nine, appoints a call-in cook to the Senior Citizen Department. Number ten, appoints a call-in park attend, appoints call-in park attendants, plural, to the Recreation Department. Number 11, appoints call-in recreation aides to the Recreation Department. Number 12, authorizes license agreement with Riverhead Volunteer Ambulance Corps for the use of Riverhead Town Hall Basement for EMT course instruction 2024 through 2025. Get a hold of Riverhead Volunteer Ambulance if you're interested in becoming an EMT because they're going to be having classes here right downstairs in this building where you can get certified as an EMT. Yep. So I know they're always looking for people. Absolutely. Yep. Same with Waiting River. I mean, everybody and our firemen, they're all looking for people. So give it some consideration. Consideration, folks. And Resolution 13, ratifies the appointment of probationary police officers to the Police Department. Number 14, ratifies amendment to Resolution 2024-695, promoting Andrew Smith to Chief Fire Marshal. Well deserved there. He does a fantastic job. Yes, he does. Number 15, accepts the retirement of police captain. Number 16, authorizes purchase. Number 17, authorizes the town clerk to publish and post notice to bidders for well and pump testing, evaluation, reporting, and information management for Riverhead Water District. But our water district is needy. They are a needy boat. They are needy. Aren't they, Frank? They do a great job. Number 18, authorizes the town clerk. To publish and post notice to bidders for one 2024 Mac model MD6-42 dump truck for Riverhead Water District. Must be much smaller than the highway truck. Much smaller than the highway truck. Thinner pack. That's what it's real thing. Okay. Number 19, ratifies purchase of work trucks for highway department. Number 20, ratifies designation of alcohol service vendor to service alcohol at the Polish Hall Festival. Number 21, rescinds recidivism of the work truck. That's what it's really about. [transcription gap] Resolution 2024-368, Townscape, Blues by the River, Chapter 255, Special Event Application. That's the Blues event scheduled for September. It has been canceled. So anybody that was planning on a go to that, mark the calendar that it's been canceled. Number 22, approves fireworks application for Baiting Hollow Club, September 1, 2024. Number 23, authorizes supervisor to execute agreement with Riverhead Youth Sports, Inc. for the Referee Umpire Services for Town of Riverhead Police Athletic League Football Program for 2024 calendar year. Number 24, ratifies authorization for the supervisor to sign a professional service agreement with Mark McLaughlin. Number 25, ratifies authorization for the supervisor to enter into an agreement with the town of Riverhead Youth Sports, Inc. for the Referee Umpire Services for Town of Riverhead Youth Sports, Inc. with an employee.

Number 26, resolution to change Town of Riverhead participation to New York State Health Insurance Program.

Number 27, authorizes the removal of all littered garbage, refuse, rubbish upon the premises known as 271 Hubbard Avenue, Riverhead, New York, Suffolk County Tax Map number 600-112-1-28, pursuant to Riverhead Town Code Chapter 251. And resolution number 28, acceptance of a donation. It's a $100 donation that Eileen Lang made to the Senior Center. Much appreciated.

Okay, that concludes our open session today. In a moment, we will close the open session and retire into executive session to discuss personnel matters. Matters surrounding the change in status of an employee with Chief Frost. We have matters surrounding possible leave of absence of an employee with Highway Department Superintendent Zaleski. We have legal matters, matters surrounding potential litigation among municipalities with Howard. Contractual, we have matters surrounding possible inter-municipal agreement with the town of Brookhaven. That will be with Rothwell and Howard. And we have matters surrounding possible sale of real property. We have clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear clear Thank you.